Medical Records Clerk

Position Summary:

Responsible for maintaining health information, medical supplies, and inventory information. Provides coverage answering phones and greeting visitors. The LPN holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policy and procedures.

Essential Job Functions:

1. Organizes files and maintains medical records daily and upon discharge

2. Cleans and Maintains chart dividers and binders

3. Rotates medical records annually and tags for shredding according to facility destruction policy

4. Audits physician visits and notifies physician of required visits

5. Maintains file cabinets, copies, orders, and stocks all forms as needed

6. Prepares envelopes for mailing to physicians

7. Tracks returns of telephone orders, reviews for signature and date and files in medical records

8. Faxes and retrieves faxes for the nursing department and distributes to appropriate individual

9. Prepares admission/re-admission chart packets

10. Audits charts to ensure proper order and complete information as necessary

11. Audits discharge records to ensure all discharge records are complete before filing

12. Prepares resident hall roster and distributes

13. Photocopies as necessary

14. Greets, assist, and directs residents as necessary and providers personally and by phone.

15. Photocopies under the direction of HIPAA privacy office, any records required to be sent for insurance, legal or other purposes

16. Maintains resident confidentiality

17. Any other duties assigned by Administrative Staff

Education/Experience :

Must be at least 18 years of age. Must have at least 1 year of medical records experience. Medical Records Certification preferred. Must meet health assessment requirements , including two stage Mantoux skin test and one-step annually thereafter.

provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, This company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.