What are the responsibilities and job description for the Furniture & Inventory Specialist position at The Building People?
Description/Job Summary:
The Building People, LLC, has an open position open for a Property Management Specialist. The selected candidate will support the management, coordination, and execution of various property management functions in accordance with local policies and procedures within a government agency.
New Property Accountability
- Accounting for new property acquired by government agencies.
- Utilizes government Asset Management Databases (Microsoft Access)
- Experience using ServiceNow Asset management application.
- Recording the appropriate asset information and tagging/barcoding new assets.
- Gathering appropriate backup information/documentation (purchase order, packing slip, etc.).
- Providing asset documentation to Property Branch Managers, ensuring that the information is complete and accurate.
- Updating the Asset Management Database when new assets are received, change location/user, or are disposed.
Process Work Requests
- Monitoring the property management e-mailbox daily to ensure that all designated Property Management related requests are processed within a 3-day window.
- Assisting customers to identify furniture needs and coordinate the delivery and setup of furniture.
- Ensuring that offices/work areas for new staff are set up in accordance with existing guidelines prior to the customer's arrival.
- Processing staff/contractors exiting the agency as requested.
- Ensure that all government equipment retrieved from exiting employees is returned to designated stakeholders within a 24-hour window.
- Scan exit clearance folders in the designated file database.
- Respond to routine service requests within 48 hours.
- Respond to urgent service requests within 1 hour of receipt.
- Monitor Property mailbox and respond to requests within a 24-hour period and update the spreadsheet and follow SOP accordingly.
Manage Excess Property & Disposal Actions
- Pick up excess property at Property Branch Manager's direction and arrange for labor services accordingly.
- Arrange the pick-up of property within a 2-day window from receipt of excess documents.
- Ensure verification of asset information, i.e., description, verification of certification statements prior to picking up equipment, serial number, bar code, make/model, and condition. Make corrections to the asset information as necessary.
- Update the Asset Management Database within 2 days of a change of custodianship of property.
- Determine disposition of excess property based on GSA guidelines.
- Report excess property in a proper format in GSA Database. Verify data reported to GSA matches asset information.
- Perform proper disposal actions by following GSA guidelines (i.e., report to GSA, direct donation, scrap).
- Perform the appropriate actions within a 3-day period once disposition instructions are received from GSA.
- Prepare all disposal actions, by properly preparing the asset (i.e., removing all identifying marks that tie property back to the agency), arranging pickup/delivery of the assets with the receiving organization, and arranging for laborer services to assist in the disposal activities.
- Complete disposal file, including all actions taken for the asset, the original notice of excess, and any correspondence related to the disposal action and all applicable forms.
- Prepare all paperwork (i.e., changes, removals) correctly keying changing and retiring assets from the Asset Management Database
- Arrange physical disposal (i.e., contact GSA, call scrap vendor, e-waste, etc.).
Inventory
- Participate in the annual inventory (and other periodic inventories as required) and the reconciliation of the agency's assets as directed by the Property Branch Manager or their designee.
- Property Support for Field Offices
- Send field staff an email every month with the Property Branch Manager included in correspondence to inquire if they have a need for property services, i.e., e-waste disposal and excess property.
- Update the Asset Management Database within 2 days of reporting the property.
- Determine disposition of excess property based on GSA guidelines.
- Report excess property in a proper format in GSA Database. Verify data reported to GSA matches asset information.
- Perform proper disposal actions by following GSA guidelines (i.e., report to GSA, direct donation, scrap).
- Perform the appropriate actions within a 3-day period once disposition instructions are received from GSA.
- Scan excess file documentation in the designated file database.
Required Experience & Skills:
- Three (3) years of experience in inventory and property management.
- Familiar with property management regulations set forth by the General Services Administration
- Three (3) years of experience conducting physical inventories and reconciliations.
- Must be physically able to stand for long periods of time, lift equipment weighing up to 50 lbs., bend, and stoop.
- Must be task-oriented and have stellar communication and customer service skills.
- Ability to use carts and dollies and other warehouse tools and equipment.
- Ability to provide clear guidance to the Receiving Unit laborers to perform work in the furniture storage areas.
- Excellent organizational skills
- Ability to work independently.
- Ability to pass a security background investigation.
Required Education:
- High School Diploma or GED
ADDITIONAL INFORMATION
Competitive benefits for eligible employees include:
- Medical & Rx
- Dental
- Vision
- Flexible Spending Accounts
- 401(k) Retirement Plan
- Life Insurance/AD&D
- Long Term Disability and Short-Term Disability
- Paid Time Off
- Holiday Pay
All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.
For more information, view the EEO is the Law Poster and Pay Transparency Statement.
We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.
