Upper School Coordinator

Upper School Coordinator

The Calhoun School, a progressive independent school located on Manhattan's Upper West Side, is seeking a full-time Upper School Coordinator starting August 2022.

The Upper School Coordinator reports to the US Director and supports the Leadership Team, faculty, and students in the daily operations and programs of the Upper School. The successful candidate will have strong interpersonal skills, and will have demonstrated excellence in detail-oriented tasks. Ideally, they will have had success supporting an Academic Office, confidentially maintaining student, parent, and faculty databases, receiving and responding to communication regarding daily life and programs of the school, and coordinating logistics within the office. The candidate will work closely with all constituencies of the US division.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES/DUTIES/TASKS

Administrative Support 

• Anticipate the needs of the administration, faculty and students

• Day-to-day assisting with the organization and communication in US

• Coordinate larger repairs or maintenance issues for long breaks with the Facilities Staff (cleaning out lockers, painting, installation of boards, etc.)

• Organize and maintain US monthly calendar for trips, assemblies and other schedule changes (rehearsals, etc.) Advise MS Leadership Team regarding calendar

• Set-up maintenance requests for parent coffees and other events

• Send US announcements to faculty and staff

• Take & deliver messages for US students & US Director during school day

• Maintain monthly US credit card statement, purchase orders, Staples card

• Organize materials for new teacher/mentor meetings

• Coordinate communications to US families

• Assist with attendance, as needed

• Organize materials for opening faculty meetings

• Assist with organizing materials for new teacher/mentor meeting

• Preparing student/faculty packets for school opening

• Assist with planning of new student orientation

• Assist with form distribution and data entry for US trips and events 

Student Support

• Assist in supervising students when needed

• Monitor US floor for maintenance and supplies

• Distribute and maintain log of US locker assignments

• Assist Leadership team with new student orientation

• Work with MS on Shadowing program and other transitional experiences

• Assist Leadership team with transition from MS to US

• Assist with form distribution and data entry for Upper School programs (cluster selection, Spring Session, etc)

• Assist with logistics and planning of all trips by collaborating with various trip leaders

Faculty Support

• Assist with development of parent/teacher conference calendar

• Organize materials for opening faculty meetings

• Place orders for materials, when needed

• Preparing student/faculty packets for start of school opening
   

Special Position Requirements

• Coverage of classes when needed 

• Available to go on overnight trips, if needed

Collaboration and Communication

• Strong team player with administrators, parents, and teachers 

• Attend faculty meetings and conferences as needed

• Engage in the wider life of the School 

• Strong commitment to, belief in, and alignment with Calhoun’s mission and values

Success Factors/Job Competencies

• Ability to organize, prioritize, manage, and anticipate tasks

• Attention to detail

• Strong communication and interpersonal skills

• Flexible team player

QUALIFICATIONS REQUIRED

• Knowledge of Microsoft Office applications and Google Workspace

• 1-3 years experience working in an education-related setting preferred

• 4-year undergraduate degree, preferred

COMMITMENT TO DIVERSITY WORK

Calhoun is committed to addressing issues of social justice, diversity, equity, and anti-bias education in our curriculum and in our community. Employees must be willing learners and participants in supporting this work.

Calhoun is committed to recruiting, hiring and supporting a diverse staff and welcomes applicants of all gender, sexuality, religious, ethnic, racial and cultural identities. Calhoun does not unlawfully discriminate in employment opportunities or practices on the basis of one’s actual or perceived race; color; religion; sex/gender (including gender identity); creed; sexual orientation; marital status; pregnancy; ethnicity; national origin; ancestry; age; disability.

ALONG WITH AN APPLICATION, QUALIFIED APPLICANTS SHOULD SUBMIT:

• Cover letter
• Resume
• Three References