CoSE Senior Budget & Fiscal Analyst (Administrative Analyst/Specialist - Exempt II) - Dean's Office, College of Science & Engineering

Working Title

CoSE Senior Budget & Fiscal Analyst

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Dean's Office, College of Science & Engineering

Appointment Type

This is a one-year probationary position.

Time Base

Full Time (1.0)

Work Schedule

Monday through Friday; from 8:00 am to 5:00 pm

Anticipated Hiring Range

$5,850 - $6,750 Per Month ($70,200 - $81,000 Annually)

Salary is commensurate with experience.

Position Summary

The College of Science & Engineering (CoSE) is one of the largest colleges on campus currently serving over 7,000 majors. We are comprised of seven departments, School of Engineering, School of the Environment, several on-site centers, and two off-site centers, with a total population of approximately 170 full-time faculty, 300 lecturers and graduate teaching assistants, 70 staff and 300 student employees. The CoSE Business Office manages the college’s budgetary, fiscal & Human Resources operations to provide support to our faculty, staff, and students, so that top-quality teaching/learning and research activities can be carried out.

The Senior Budget & Fiscal Analyst is a key member of the CoSE Business Office. The incumbent provides comprehensive fiscal oversight, accountability of usage of funds, and timely reconciliations of financial transactions under the Director of Budget & Finance’s (DBF) direction. This position oversees the college’s complex, large volume of financial transactions and operations. With a large number of research active faculty in the college, the incumbent will also have oversight of college’s grant Indirect Cost Recovery (IDC) and Reimbursed Release Time (RRT) records, and fund reconciliations with ORSP and Academic Resources.

Position performs analytical evaluations, and operational and fiscal analysis related to operational budget of COSE; provides advanced accounting management related to the tracking and reporting of operational allocations and expenses for areas within the College; prepares and analyzes financial reports, and compiles financial data for departments within the College; analyzes and prepares fund transfers related to financial resources; assist in the training for department support staff on financial processes and procedures; performs a wide range of analysis in relation to budget, accounting, and special projects; corresponds with department chairs/staff on issues related to financial operations such as policies and paperwork; assignments regularly require the use of independent judgment to make decisions and recommendations; interpret, and apply a wide range of University Policies and procedures; assist College administrators with special projects as needed, including research and compilation of resources, documents, and other materials; and performs other duties as assigned.

Position Information

Oversight of Fiscal Operations for the College

• Oversees college fiscal transactions and internal approval processes, such as credit card reports, purchase orders, fund transfers, invoice payments and reimbursements. Ensure appropriate use of funds per state and campus protocols.
• Oversees expenses and revenues in various funding including General Funds, Lottery, IDC, CPaGE, Course Fees, IRA, and miscellaneous awards such as CSUPERB, COAST, DRC, and other CSU mini awards.
• Oversees college’s account reconciliations. Ensures accurate postings of transactions.
• Works with Academic Resources, Budget, ORSP, Fiscal Affairs, Bursars, Procurement, and UCorp offices to address and resolve issues.

Budget & Financial Analysis

• Reviews budget allocations to the college and oversees college’s budget transfers to departments.
• Works closely with DBF to perform analysis of college’s financial and budgetary information.
• Identifies and addresses areas for changes or improvements in fund usages.
• Prepares operational budget projections and financial reports for the college and departments.

Team Lead and Training

• Provides strategic leadership to two staff in the COSE Business team.
• Provides fiscal training and guidance to new staff and faculty as needed.
• Manages and customizes workflows of college’s financial paperwork on DocuSign.
• Works with DBF in facilitating and implementing new systems/processes, create and set up training manuals as needed.

Grant-related Business Coordination

• Oversees RRTs for the college. Verifies and reconciles RRT transactions.
• Oversees and monitors IDC activities.
• Leads and completes the annual NSF HERD Survey. Performs financial analysis of research activities for the college.

Other duties as assigned.

Minimum Qualifications

• Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Knowledge of and ability to apply fundamental concepts. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to program management, admissions analysis and/or administrative specialty.
• Working knowledge of budget policies and procedures. Working knowledge of operational and fiscal analysis and techniques. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
• Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to organize and plan work and projects including handling multiple priorities.
• Ability to train others on new skills and procedures and provide lead work direction.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

Preferred Qualifications

• Bachelor’s degree in business management, accounting, finance, or related field; MBA a plus.
• Five years of progressively responsible accounting or financial management experience in a fast-paced professional or academic environment.
• Demonstrated working knowledge of university accounting and budget policies and procedures.
• Experience with PeopleSoft financial reporting systems.
• Core Competencies – embody the following competencies:
• Bias toward collaboration and teamwork.
• Effective oral, written, and nonverbal communication skills.
• Customer/Client Focus with an emphasis in problem solving and resolution.
• Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence.
• Diversity and inclusion.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions.  SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU).  CSU is a state entity whose business operations reside within the State of California.  Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception.  While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.