Event Production Assistant

POSITION PROFILE:

Brilliant Food, Flawless Service, Stunning Experiences

The Production Assistant supports event planning and production of events efforts, working to assist our production teams in creating stunning experiences in our venues. Working with small to large scale events with a range of weddings, corporate and convention business.

RESPONSIBILITIES:

Event Files

• Gather necessary information; prepare/send updated proposal throughout the planning process
• Update Caterease software system with current event details for design, beverage selection, menu selection and rentals.

• Request file quotations as needed, deposit schedules and all related documentation to be accurate throughout the process.

• Process and share at BEO meetings all intercompany paperwork (i.e. Yellow Sheets, Liquor Order, Follow Up Forms, props, special orders, 3rd party vendors).

• Event Planning

• Coordinate tastings and be present for clients.
• Attend site walk throughs and assigned events
• Sourcing creative elements and vendors for client requests
• Learn the Event Manager’s responsibilities and in so doing function as an Event Manager on events to demonstrate full knowledge and understanding.

• Client Relations

• Respond promptly to all client inquiries; listen attentively to understand their vision to create a dynamic and exciting partnership through planning. 100% focus on creativity and confidence.
• Proactively assist clients with any questions.
• Maintains accurate, detailed and complete notes for each client.
• Establish and develop positive relationships with clients and vendors

• Audits and Controls
• Assist in client invoicing and collection of receivables (working in a pro-active manner in regards to collecting payments in advance of event for a clean billing process.
• Distribute complete and accurate Event Sheets to kitchen staff 14 days prior to event, in order to maximize their efficiency and reduce food costs
• Close out event files and gather financial information and creation of final invoices.

As necessary and requested complete any duties needed to ensure achieving the mission of The Catered Affair.

PREREQUISITES/QUALIFICATIONS:

• EDUCATION / EXPERIENCE

• Experienced and competent in the use of Microsoft Word, Excel and Caterease.
• Skilled in computer and technology applications, with ability to problem solve hardware and software.
• BA desirable, but not required
• 1 years hands-on sales administration experience preferred. Internship experience included
• 1 years hands-on event experience preferred. Internship experience included.

• JOB KNOWLEDGE / SKILLS REQUIRED

• Uncompromised customer service orientation/ability to maximize client expectations
• High degree of accuracy in regards to details of multiple data points
• Keen knowledge of Food & Wine. Desire to learn more.
• High degree of awareness of current costs and relevant pricing in the catering arena
• Excellent interpersonal and problem-solving skills
• Ability to prioritized/serve client needs
• Demonstrated food knowledge and aesthetic sensitivity in menu design and presentation
• A strong sense of urgency to ensure tasks are completed on time
• Ability to consistently confirm delegated duties to ensure accurate understanding'

'Work Remotely No

Job Type: Full-time

Pay: $18.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Rockland, MA 02370: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Events management: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location: One location