Police Training Specialist

Job Summary

Under direct supervision, assists the Police Training Division by performing a variety of skilled administrative functions; supports agency’s administrative and technical functions within the training division, prepares various types of correspondence, reports, and documentation, maintains division records and files, assists in facilitating the day-to-day activities and events. This position does not have any direct reports.

Primary Duties and Responsibilities

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Performs routine and some complex, diverse, and confidential administrative duties requiring comprehensive experience, skill, and knowledge of organizational policies and practices.
• Prioritizes and coordinates multiple administrative tasks and projects.
• Processes and coordinates training needs and requests for agency personnel

• Assists the Training Coordinator in reporting TCOLE training credit
• Assists the Training Coordinator to facilitate Annual Training Board meetings
• Updates and maintains departmental filing systems, databases, personnel files, and training records
• Assists in maintaining training records for the Field Training Program
• Assists in preparing and organizing recruiting efforts and the hiring process
• Assists with maintaining equipment and training locations/rooms
• Other duties as assigned for the day-to-day operations of the Training Division

Education, Experience, Licenses and Certifications

MINIMUM QUALIFICATIONS: Must pass local, state, and federal background checks and fingerprinting to meet CJIS security requirements.

Education and Experience: High School Diploma or equivalent G.E.D. Certificate. Any administrative support experience is preferred.

Knowledge, Skills and Other Requirements

• General office practices and equipment, including standard software applications. Possess and apply intermediate internet knowledge and skills.
• Intermediate skills using Microsoft Office Suite, web browsing/searching, printing/scanning/copying.
• Fundamental skills using a smartphone, tablets, and troubleshooting/problem-solving skills.
• Performing a variety of administrative, clerical, and technical duties.
• City policies and procedures. Department operations relative to training goals.
• Strong written and oral communication skills. Correct English grammar, composition, spelling, punctuation, and vocabulary.
• Establishing and maintaining cooperative working relationships with City employees, other agencies, vendors, and the public.
• Maintain and enforce all aspects of information security and confidentiality of documents, and records.
• Exhibits good judgment and professional etiquette.
• Ability to organize, set priorities, and effectively manage time and demands.