College Assistant - Office of Human Resources

College Assistant - Office of Human Resources

Job ID

24931

Location

Graduate Center

Full/Part Time

Part-Time

Regular/Temporary

Regular

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.

• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.

• Acts as cashier.

• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Office of Human Resources is seeking the part-time assistance of a College Assistant. The College Assistant will report to the Coordinator of the Adjunct population. The College Assistant will work 20 hours per week. The College Assistant will perform the following duties:

• Assisting with the processing of new and returning employees, including attending orientation sessions, scheduling of timesheet orientations, reviewing/tracking personnel paperwork, verifying employee data, performing data-entry work into CUNYfirst HRIS database.

• Generating Personnel Action Reports (PARs); timely follows-up with appropriate units/staff/departments to resolve data discrepancies.

• Auditing/tracking of appointments on the position number spreadsheet in One Drive.

• Utilizing E-verify for I-9 processing; prepares and generates appropriate correspondences; tracks and follows-up as needed; takes prudent steps to efficiently close/rectify open cases.

• Performing administrative duties in support of supervisor and/or HR unit.

• Retrieving employment documents from VDS system; converts employment documents to PDF and places in electronic filing system.

• Tracking and monitoring adjunct workloads, observations and evaluations.

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

• Computer proficiency essential

• Ability to maintain confidentiality a must; attention to detail is critical

• Ability to understand and follow internal policies and procedures

• Communicate effectively and work collaboratively in a team-based environment

• Ability to prioritize and meet goals and deadlines; excellent organizational skills

COMPENSATION

$25.00 per hour

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Please click on "Apply for Job" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a resume, cover letter and contact information for three (3) professional references (name, title, organization, phone number, and email). Please upload all documents in Word or PDF format.

CLOSING DATE

Open until Filled

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.