What are the responsibilities and job description for the College Assistant - Office of Provost position at The City University of New York (CUNY)?
College Assistant - Office of Provost
Job ID
26726
Location
John Jay College
Full/Part Time
Regular/Temporary
Regular
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GENERAL DUTIES
Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as
needed.
Maximum tenure for any employee in this hourly position is 1040 hours per year.
Performs routine clerical work; may answer and attend to telephone calls; maintain records,
operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,
act as messenger, and perform related tasks as required.
Types letters, memoranda, charts, and similar materials.
Acts as cashier.
Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
May operate computers, computer software, and other electronic equipment in performing assigned tasks.
CONTRACT TITLE
College Assistant
FLSA
Non-exempt
CAMPUS SPECIFIC INFORMATION
CAMPUS SPECIFIC INFORMATION
ABOUT JOHN JAY COLLEGE
John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) led by President Karol V. Mason and an internationally recognized leader in educating for justice. John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups.
The College participates in the doctoral programs of the Graduate Center of the City University of New York and offers bachelor’s and master’s degrees in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. John Jay College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.
POSITION OVERVIEW:
This is a part time position. Reporting to the Director of Faculty Services the incumbent will be responsible for the following:
Supports the College's Committee on Student Evaluations of the Faculty and the College's online vendor in the administration of course evaluations each semester.
Manages online evaluation process each semester, working individually and in partnership with other offices, the SEOF committee and the online vendor:
Determines the student's evaluation schedule for each semester/session.
Codes and performs data clean up on large spreadsheet files
Prepares clear, concise memorandums and quick guides to make the evaluation process user-friendly and ensure high response rates.
Publicizes evaluation periods by drafting communications for students and faculty.
Demonstrates outstanding customer service skills, while answering questions and providing support for over 1,200 faculty members and 15,000 students during and between evaluation periods.
Acts as a point of contact to all faculty, who wish to review past online student evaluations.
During Dormant points of the SEOF cycle provides support on Faculty Services projects, as assigned.
MINIMUM QUALIFICATIONS
- Must demonstrate sufficient skills to perform the duties of the assigned tasks.
OTHER QUALIFICATIONS
Preferred Qualifications:
1 or 2 years of administrative experience (or related)
High level of proficiency with Microsoft (Excel, Word, Publisher, Adobe Acrobat and Outlook).
Excellent organizational, written and oral communication skills
Diplomatic demeanor and ability to work well in collaborations with numerous external partners and college-level constituents.
COMPENSATION
This is a part-time position of up to 20 hours per week, scheduling of the days can be worked out.
Hourly rate is $18 per hour. Appointment is on a per semester basis and subject to budgetary and renewal approval.
BENEFITS
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
HOW TO APPLY
If you are viewing the job posting on John Jay College website or in CUNYfirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below:
- Search by Job Opening ID number 26726
Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.
CLOSING DATE
Review of the resumes will start on May 5, 2023
The posting will remain open until filled.
JOB SEARCH CATEGORY
CUNY Job Posting: Support Staff
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Salary : $18 - $0
