Administrative specialist

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business.

Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future.

Our purpose is simple - to deliver a sustainable future for the world through science and collaboration.If you’re looking for a challenge and meaningful role, you’re in the right place.

About You and This Role :

Dow has an exciting position as an Administrative Specialist in the Catalyst Process group within Process & Catalysis R&D in PSP&H R&D, located in Freeport, Texas.

In this role you will provide administrative support and administer general office activities. You must have the ability to initiate, organize, prioritize, and complete work with minimal supervision.

You must demonstrate advanced communication skills for interaction with people at all levels within the organization and external Dow partners.

A successful candidate must be dedicated to high quality performance, demonstrate strong collaboration and a team-first mindset, be flexible and adaptable to change, work with short deadlines or over long timelines as needed, and appropriately and ethically handle highly confidential information.

Responsibilities :

• Preparing and approving monthly expense reports (Concur),
• Maintaining physical and electronic files, records, and calendars.
• Managing group purchasing through timely input of SAP and purchase orders requisitions, service entry sheets, good receipts, and invoices for payments to be posted in.
• Creating SAP / MSMS Requisitions for all lab services, equipment, chemicals, and supplies.
• Receiving customers and visitors, preparing travel schedules, arranging calls, scheduling meetings, and organizing team business and recognition events
• Serving as team Subject Matter Expert (SME) for Office Equipment & Tools, including Copy Centers, Workstations, Peripherals, Projectors, IP Phones, VPN, etc.
• Coordinating activities with a team of administrative specialists, providing assistance to peers on a as needed basis, and acting as back up during peer’s absence.
• Supporting the interview, hiring, onboarding, and offboarding process for group personnel.
• Assist in the execution of Capital and Expense Projects in the Plastics and Hydrocarbon R&D Organization.

Required Qualifications :

• A minimum of High School Diploma or GED or equivalent.
• A minimum of three years of relevant experience.
• Proficient in Microsoft application expertise, to include Word, Excel, PowerPoint, and Outlook is required.
• A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship / support is available for this position, including for any type of U.

S. permanent residency (green card) process.

Preferred Qualifications :

• Associate of Applied Science degree is preferred.
• Proficiency with SAP purchase requisition entry or equivalent software is preferred.
• Prefer prior Fileshare management experience.
• Demonstrates basic knowledge and application of Dow or equivalent software IT tools is preferred.
• An equivalent of five years of administrative experience is preferred.

Additional Note : This position is located in the Herbert H Dow Building. 9 / 80 work schedule is available.

Benefits What Dow offers you

We invest in you.

Dow invests in total rewards programs to help you manage all aspects of you : your pay, your health, your life, your future, and your career.

You bring your background, talent and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.

Here are just a few highlights of what you would be offered as a Dow employee :

• Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
• Benefits and programs to support your physical, mental and emotional well-being, to help you get the care you need...when you need it.
• Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning and educational resources to help you achieve your long term financial-goals.
• Become a Dow shareholder through various employee stock programs.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
• Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
• Global Paid Time Off (PTO) policies : Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).

Paid time off to care for family members who are sick or injured. Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.

Join our team, we can make a difference together.

About Dow

Dow (NYSE : DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications.

We operate manufacturing sites in 31 countries and employ approximately 35,900 people. Dow delivered sales of approximately $45 billion in 2023.

References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting .

As part of our dedication to the diversity of our workforce, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career.

Last updated : 2024-07-01