Payroll Specialist

The Elizabeth Hospice
Escondido, CA Full Time
POSTED ON 11/4/2019 CLOSED ON 1/29/2020

What are the responsibilities and job description for the Payroll Specialist position at The Elizabeth Hospice?

Overview

 

The Elizabeth Hospice is San Diego’s oldest non-profit hospice of 40 years.  We are growing and looking for talented individuals to join our high performing team and support our mission.  We serve all of San Diego county and south Riverside county with multiple hospice office locations.  

 

Our Mission:  To enhance the quality of life for those nearing the end of life’s journey and for those who grieve.

 

We place a high importance on our employees and reward staff in several ways such as:

  • Competitive hospice industry compensation
  • Benefits package with multiple plan offerings and generous employer contribution
  • 401(k) Retirement plan with employer match
  • Supportive work culture which encourages work life balance
  • Substantial Paid Time Off, paid holidays & birthday benefit
  • Employee development program managed by in-house education department to support individualized orientation and professional growth needs.
  • Tuition Reimbursement program
  • Monthly mileage reimbursement
  • Employee Referral Program
  • Business casual attire for office staff

Responsibilities

The primary function of this position is to  process payroll timely and accurately process payroll for the agency.  Responsible for carrying out the mission, vision, and values of The Elizabeth Hospice. 

 

JOB DUTIES/KNOWLEDGE/JOB PERFORMANCE:

  • Responsible for processing payroll for hourly and salaried staff using the electronic system Paylocity and handling various payroll adjustments, e.g., shortages, garnishments, manual computation of gross and net pay, vacation pay, bonuses, manual checks, and submissions of the payroll electronically to the outside vendor for processing.
  • Ensures that Supervisors have approved employee entries and exceptions in a timely manner in Time & Attendance. Reviews employee entries for lunch penalties and shift differential.  Research and enter payroll discrepancies. Transmit payroll by required deadline.
  • Process employee changes; Tax Withholdings, Direct Deposits and PTO accruals. Enter time sheet information for On Call/Call Back and PTO Sell Back. Track Kin Care, School Activity and LOA activity.  Process new hires in Time & Attendance.  Prepare Termination payouts.
  • Process biweekly reports and vendor payments. Maintain the manual paycheck register.
  • Is responsible for Employer Reimbursements, Retroactive payments, Orientation Packets and training.
  • Assists the Finance Department with annual audits.
  • Provides excellent Customer Service and assist employees and supervisors with payroll questions.
  • Maintains proper internal controls as documented by the agency’s internal control policies and procedures.
  • Interface with the HR Department as needed
  • Other duties as requested or assigned by Payroll Supervisor.
  •  

    Work Schedule:  M-F, 8:00 a.m.-5:00 p.m.

    Qualifications

     Qualifications:

  • High school diploma and three (3) to five (5) years’ experience in a computerized payroll position. Some college courses in accounting or related field preferred.
  • Requires maturity and experience to interface with all levels of management and personnel.
  • Ability to use judgment to prioritize tasks, problem solve, and accomplish tasks.
  • Current driver's license with proof of insurance preferred.
  •  "The Elizabeth Hospice is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.”

     

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