Executive Assistant, External Affairs

The Franklin Institute, the most visited museum in the Commonwealth of Pennsylvania, strives to be the world leader in promoting science and technology education and literacy through inspiring and engaging experiences that cultivate curiosity, critical thinking, and an understanding of the crucial role science plays in our lives.
At The Franklin Institute, we provide an environment that is as nurturing as it is dynamic. Our team-oriented approach allows for ample learning and career growth opportunities. We think you will find the Institute offers the ideal atmosphere in which to best use your skills and talents. We are eager for your input, ideas, and inspiration.
Position Description:
The Executive Assistant, External Affairs, will be responsible for handling the day-to-day office administrative needs of the Vice President of External Affairs. Responsibilities for this position include:

• Manages and maintains the Vice President of External Affairs calendar so that workdays are efficiently organized, including foreseeing, and resolving scheduling conflicts.
• Works collaboratively across departments and externally to schedule recurring and ad hoc meetings; at times, takes ownership of External Affairs weekly meeting.
• Set up all logistics for meetings, including prepping materials, technology, and catering.
• Manages the Vice President of External Affairs expenses and creates expense reports accurately and on time.
• Manages the Vice President of External Affairs mail and e-mail as requested.
• Assists with cultivation and stewardship efforts, including follow-up phone calls for RSVPs and day of event support.
• Provides concierge services for donors and prospects.
• Assist with portfolio management by entering contact reports, solicitation next steps and biographical updates in Raiser’s Edge.
• Serves as back-up administrative support for other executives as needed.

Position Requirements

• Bachelor’s degree or equivalent experience
• A minimum of 3 years’ experience working as an Executive or Administrative Assistant, supporting senior level executives in a professional office environment.
• Familiarity with fundraising is preferred.
• Must be fully vaccinated against COVID-19. Fully vaccinated is defined as at least two weeks after your final dose. Medical and religious exemptions will apply.

Status: Full-time, 37.5 hours per week, Monday – Friday (8:45 AM – 5:15 PM). Ability to occasionally work nights and weekends as requested.
Benefits Information:
The Franklin Institute offers a comprehensive benefits package including health, dental, and vision, 401K, life insurance and disability coverage. We also offer generous Paid Time Off, paid holidays, and numerous wellness program benefits.
To Apply:
Please submit your cover letter, resume and portfolio to employment@fi.edu. We look forward to hearing from you!
The Franklin Institute is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

Job Type: Full-time