Special Events Service Manager

Why The Global Ambassador? 

• Competitive Pay  

• Medical, Dental and Vision Coverage 

• Paid time Off 

• Entrepreneurial Spirit 

• Limitless Growth  

Who we are: 

The Global Ambassador is the newest addition to Author & Edit, a growing collection of hospitality experiences by restaurant innovator, Sam Fox. A 141-room luxury hotel, complete with five uniquely inspired dining experiences, an exclusive member's club, and a bespoke fitness and wellness center.  Join us in the journey of redefining luxury hospitality at a timeless destination.  

What you’ll do: 

1. Service Planning and Coordination: Collaborate with hotel sales team, event planners, vendors, and clients to understand the service requirements and expectations for each event. Develop service plans, including staffing, equipment, supplies, and timelines, to ensure seamless service delivery. 

2. Staff Management: Supervise service staff, including wait staff, ushers, bartenders, and other special event service personnel. Provide clear guidelines, performance expectations, and ongoing support to ensure a well-trained and motivated team. 

3. Vendor Management: Liaise with vendors and suppliers to coordinate service-related logistics, such as catering, audiovisual equipment, decor, and rentals. Maintain strong relationships to ensure timely and quality service delivery. 

4. Customer Service: Set high standards for customer service and train staff on providing exceptional service to event attendees. Respond to customer inquiries, concerns, and feedback promptly and professionally. 

5. Event Setup and Logistics: Oversee event setup, ensuring that service areas, seating arrangements, signage, and other elements are in place according to the event plan. Coordinate with venue staff and vendors to ensure a smooth and efficient setup process. 

6. Quality Control: Conduct regular inspections and evaluations of service operations to ensure compliance with established standards and identify areas for improvement. Implement corrective measures as needed to enhance service quality and customer satisfaction. 

7. Communication and Collaboration: Maintain open and effective communication with event planners, vendors, and internal teams to coordinate service requirements, address challenges, and ensure a coordinated event experience. Collaborate closely with other event staff to synchronize service operations with overall event logistics. 

8. Safety and Compliance: Ensure compliance with health, safety, and legal regulations during events. Implement proper food handling procedures, monitor alcohol service, and address any safety concerns or emergencies that may arise. 

9. Budget and Resource Management: Work within allocated budgets, managing service-related expenses effectively. Monitor and control costs, negotiate favorable contracts with vendors, and optimize resource utilization to achieve cost efficiencies. 

10. Post-Event Evaluation: Conduct post-event evaluations to gather feedback from clients and attendees regarding service quality. Use feedback to identify areas for improvement and implement changes for future events. 

Who you are: 

• Bachelor's degree in hospitality management, event management, or a related field (or equivalent experience). 

• 2 years of experience in managing service operations, preferably in the special events industry. 

• Strong leadership and team management skills, with the ability to motivate and develop a service team. 

• Excellent interpersonal and communication skills to interact effectively with clients, vendors, and staff. 

• Strong organizational and multitasking abilities to handle multiple events simultaneously. 

• Knowledge of event planning processes and logistics. 

• Attention to detail and a focus on delivering exceptional customer service. 

• Ability to work under pressure and adapt to changing event dynamics. 

• Proficiency in relevant software and tools, such as event management software and POS systems. 

• Flexibility to work evenings, weekends, and travel as required. 

Note: The above job description is a general overview of the typical responsibilities and qualifications for a Special Events Service Manager. The actual job duties and requirements may vary depending on the organization and specific event management needs. 

The Global Ambassador is an Equal Opportunity & E- Verify Employer. Proof of eligibility to work in the United States is required.