Payroll Specialist

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Payroll Specialist is responsible for receiving and maintaining information pertaining to the processing of the biweekly payroll.

OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

• Ensures timely processing of biweekly payroll.
• Inputs and maintains employee data in the HR/payroll system, enters employee wage changes, department/position changes, terminations, and updates employee information.
• Calculates the correct amount incorporating overtime, deductions, bonuses etc. with assistance of HRIS.
• Address issues and questions regarding payroll from employees and supervisors.
• Prepare reports for upper management, finance department etc.
• Tracks wages paid by grants.
• Posts all employee benefits into accounting software.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance of biweekly payroll processing.
• Trains all new employees on payroll system and supervisors on how to process biweekly payroll.
• Makes contribution uploads to employee retirement and health savings accounts, ensuring uploads balance with payroll system.
• Maintains and organizes personnel files.
• Administers, reviews, tracks, and documents compliance with mandatory and non-mandatory training. This may include safety training, new hire training, and policy-mandated trainings.
• Communicates with third-parties for benefit enrollments and terminations
• Backup Director of Administration for benefits management, leaves of absence, workers’ compensation, unemployment, and all other HR matters as needed.
• Backup to Executive Administrative Assistant to enter/track all new hires, working with supervisors to ensure timely completion of required forms and trainings.
• Backup to Executive Administrative Assistant to ensure completion of pre-employment criminal background checks and drug screenings.
• Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent
• Strong customer service and relationship building skills.
• Demonstrates respect of others including staff, volunteers, members and program participants.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficiency with or the ability to quickly learn the organization’s HRIS.
• Proven experience as payroll specialist or payroll manager.
• Solid understanding of accounting fundamentals and payroll best practices.
• Knowledge of legislation and regulations of the field.
• Proficient in MS Office and good knowledge of relevant software (e.g. Paycom, ADP) and databases.
• Trustworthy with attention to confidentiality

PREFERRED QUALIFICATIONS:

• An associate or bachelor degree in accounting, business or equivalent work experience.

Job Type: Full-time

Pay: $15.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Office

Experience:

• Payroll: 1 year (Preferred)

Work Location: In person