What are the responsibilities and job description for the Payables Staff Accountant position at The Institute of Internal Auditors?
Summary
Responsible for the accounts payable processing for four companies: The IIA & all subsidiaries. Reviews requested expense payments. Creates and reviews batches in accounting software for payment processing. Maintains reconciliations and creates monthly journal entries for closing. Proficient in departmental policies and systems and able to communicate with other departments.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Responsible for account reconciliations for more complex/difficult accounts.
- Fully proficient in department policies and systems and is able to answer expense/payables related questions from other departments across various functions and all levels.
- Identify, research and resolve unprecedented issues as they arise.
- Able to assist with developing departmental policies.
- Enters/reviews accounts payables in the accounting system.
- Coordinates accounts payable processing including checks, wire transfers and electronic funds transfers.
- Ensures all incoming payables have required documentation and authorization in conformance to company policy prior to payment.
- Adminstrator for P Card program
- Reconciles and processes for payment corporate credit card statements.
- Maintains schedules, records expense and reconciles all tax, travel and advance accounts.
- Reviews financial statement expenses for appropriate general ledger account distribution.
- Responsible for estimating and recording accruals for uninvoiced goods and services to ensure expenses are reflected in the correct reporting period on the financial statements.
- Prepares 1099s for vendors in accordance with IRS regulations and also prepares equivalent T4NR’s for Canadian vendors.
- Develops and prepares schedules and audit work papers requested for external and internal audits
- Assists the Accounts Payable Manager with a variety of special projects and ad-hoc reporting as needed.
- Documents and updates accounts payable processes and procedures
Supervisory Responsibilities
No direct supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Required: High School Diploma or Equivalent, three-five years accounts payable experience (education may substitute for experience), ability to maintain confidential information essential.
Preferred: Associates or bachelor’s degree in accounting.
Additional experience requirements include:
- Proven ability to meet critical deadlines
- Strong personal time management skills
- Self-motivation and ability to work with limited supervision
- Sharp attention to detail
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Multiple language ability is an asset in any role with The IIA.
Computer Skills
Knowledge of accounting software and excel spreadsheets required. Must be proficient in a computerized environment using Microsoft Office products.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk and sit. Specific vision abilities required by this job include close vision, distance vision and color vision.
