Construction Office Manager

The King’s Masons has been helping Northern Virginia’s homeowners, property managers, and builders create more beautiful and functional exterior landscapes and interior masonry features for more than 40 years. We are seeking an experienced Office Administrator to join our team. Because of our dynamic small business environment, we are looking for an energetic team player who doesn’t mind wearing multiple hats. Our office needs a reliable, well-organized Office Administrator to take the lead in handling day-to-day operations with a focus on efficiency. The Office Administrator will also be responsible for supporting our staff in the field and in the office and helping to maintain consistent communication with our clients. Salary and benefits are competitive.

Office Administrator Job Responsibilities

• Oversee and support all administrative duties in the office to ensure smooth daily operations
• Answer and direct incoming phone calls and respond to emails
• Receive and manage information and status of all prospective clients
• Set up, organize, and manage current client information and maintain records for past clients
• Assist with project set-up tasks
• Maintain consistent communication with clients including coordinating/scheduling initial consultation, confirming project start date, sending and following up on invoices, etc.
• Accounts receivable and bank deposits
• Prepare and review accurate weekly payroll and payroll taxes for hourly and salaried employees
• Provide various types of administrative support to our staff in the field and in the office
• Manage office supplies inventory and place orders as necessary
• Develop office and field policies and procedures and ensure they are implemented appropriately
• Communicate critical information to employees as needed
• Keep management informed by preparing, reviewing and analyzing special reports as required
• Improve organizational processes, productivity, and efficiency
• Identify opportunities for process and office management improvements, and design and implement new systems
• Assist with recruiting, selecting, orienting, and training employees
• Receive and sort incoming mail and deliveries and manage outgoing mail
• Provide other administrative support to the owner as needed including contract writing, appointment scheduling, etc.
• Assist the bookkeeper and the accountant as needed
• Annual renewal of health insurance and as required for new employees

Office Administrator Qualifications/Skills

• Must be proficient with Microsoft Office, Quickbooks, and Adobe
• Exceptional attention to detail and ability to prioritize
• Strong organizational and time management skills
• Strong problem-solving skills and analytical abilities
• Excellent communication and interpersonal skills
• Self-starter and intrinsically motivated
• Flexible team player and understanding of the nature of small business
• Understanding of general finance and budgeting, including profit and loss, balance sheet, and cash-flow management.
• Must be willing to learn and implement new software

Education and Experience

• 3-5 years of work experience in an administrative management role
• Bachelor's degree in business administration, communications, or related field(s) (preferred)
• Work experience in the construction industry (preferred)

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Health insurance

Schedule:

• Monday to Friday

Experience:

• Construction: 3 years (Preferred)

Ability to Relocate:

• Manassas Park, VA: Relocate before starting work (Required)

Work Location: In person