Assistant Site Manager

SUMMARY: This position is primarily responsible for supporting and executing a variety of tasks, chores, and assignments that are developed to address the specific site(s) and residence(s) needs. This role will work collaboratively with other key stakeholders on dynamic time sensitive and confidential assignments.

DUTIES AND RESPONSIBILITIES:

1. Provide exemplary client service by demonstrating urgency, thoughtful planning, effective communication, professionalism and partnering with other team members when appropriate.
2. Anticipate principal’s administrative needs and proactively recommend and execute management of these needs
3. Perform assigned duties in a timely and professional manner. These duties include but are not limited to: site chores including routine maintenance, running errands and duties, pet-care, assisting principals and property manager.
4. Initiate and complete special projects independently, accurately and with sound judgment.
5. Liaise with Chefs, Administrative Assistants and additional staff as needed.
6. Assist with general maintenance and upkeep of vehicles.
7. Provide access and oversee vendor work.
8. Ability to diagnose/fix simple problems if they arise, this includes being computer literate. Run preventative equipment checks as needed to limit down time.
9. Prepare simple meals, table service, meetings and support special events setup.
10. Conduct all duties in a confidential discreet manner.
11. Available to work a non-conventional schedule that will include long hours, nights, weekends and holidays. This role will include travel as needed to support the executive.
12. Special projects and assignments as business dictates

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibilities

SKILLS AND QUALIFICATIONS:

• 3 to 5 years of experience in hospitality, food and beverage, or event management
• Resourceful, efficient, and able to work independently
• Well-organized, possesses excellent time management and communication skills
• Computer literacy (Microsoft Office) and knowledgeable with Apple products
• Can consistently demonstrate confidentiality and discretion
• Mental toughness
• Ability to be proactive and take the initiative
• Flexibility and adaptability
• Valid driver’s license needed for driving principle and running errands

PHYSICAL DEMANDS

• Available to travel and work flexible schedules including holidays

WORK ENVIRONMENT

• The work environment is generally quiet and fast-paced

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid driver’s license

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.