Legal Secretary/Administrative Assistant

We are currently seeking a skilled and organized Legal Secretary to join our team. In this role, you will be responsible for providing administrative support to attorneys and managing office operations, including front desk duties such as answering phones, taking messages, and meeting and greeting clients. The ideal candidate will have a strong background in legal administration, with a keen attention to detail and excellent communication skills.

Responsibilities:

• Manage attorney calendars, including scheduling appointments, meetings, and court appearances
• Coordinate travel arrangements and accommodations for attorneys and clients
• Prepare and proofread legal documents, correspondence, and reports
• Maintain electronic and physical filing systems, ensuring accurate and organized records
• Assist with document production, including drafting and editing legal documents and correspondence
• Answer phone calls, screen inquiries, and handle client communications with professionalism and discretion
• Manage front desk duties, including greeting visitors, answering phones, and directing inquiries
• Take messages and relay important information to attorneys and staff in a timely manner
• Provide administrative support to attorneys, including photocopying, scanning, and filing documents
• Perform other administrative tasks and projects as assigned

Requirements:

• Proven experience as a legal secretary or legal assistant, preferably in a construction law firm or related field
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite and legal software applications
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and manage multiple deadlines effectively
• Familiarity with legal terminology and procedures
• Previous experience managing calendars and coordinating travel arrangements is preferred

Benefits:

• Competitive salary commensurate with experience
• Opportunities for professional development and growth
• Dynamic and collaborative work environment

Job Type: Full-time

Pay: $35,000.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Baton Rouge, LA 70809: Relocate before starting work (Required)

Work Location: In person