Executive Assistant

Assist the President and CEO of a purpose-oriented organization, functioning as the main liaison internally and with crucial stakeholders. The ideal candidate should exhibit sound judgment across diverse situations and showcase excellent written and verbal communication, administrative prowess, and organizational abilities. Maintaining equilibrium among various priorities is crucial, and it is important to be adept at handling a diverse array of tasks, including confidential matters, under pressure and with discretion.

Responsibilities

• Oversees leader’s calendars, scheduling meetings and engagements, managing invitations, and coordinating meeting and travel logistics.
• Facilitates receipt/distribution of meeting documents, guest/participant hospitality, and assistance for presenters.
• Represents the leader’s interests and fulfills delegated responsibilities with internal and external partners.
• Provides administrative support for complex and executive-level meetings, including distributing meeting materials, taking minutes, and facilitating outcomes and next steps.
• As applicable, communicates or disseminates requests, decisions, and initiatives.
• Coordinates leader’s communications and provides business writing support: composing and editing general correspondence, briefings and executive summaries, and reports. Prepares presentations as requested. Manages documentation, including preparing business documents, routing items for approval, and maintaining files.
• Supports senior leaders in achieving strategic priorities. Coordinates a variety of special projects, some of which may have organizational impact. Proactively maintains schedules of ongoing work, key initiatives, and coordinates with stakeholders to deliver results. Manages incoming inquiries and requests, responding and delegating as appropriate.
• Supervises and guides administrative groups consisting of direct reports and cross-functional teams.
• Performs other duties as assigned.

Ideal Experience

• 3 years of progressive experience as an administrative assistant supporting senior management.
• Bachelor’s degree with experience within a financial industry or tech industry preferred.
• Proven ability to develop effective partnerships with leaders, demonstrating a high degree of professionalism.
• Demonstrated ability to maintain the highest level of confidentiality and discretion.
• Skilled at navigating interpersonal dynamics and establishing professional relationships with diverse internal and external stakeholders at all levels.
• Outstanding verbal and written communication skills, incorporating solid grammar, business writing, editing, and audience awareness.
• Proficient with technology, including Microsoft 365 products and business video-conferencing tools.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.