Purchasing Agent

Purchasing Agent

About Destination Homes

Destination Homes, a portfolio company of Larry H. Miller Real Estate (LHMRE), engages in the residential single-family and multi-family home building. Destination Homes builds exceptional homes and makes lasting communities. Destination Homes strives to be an efficient and energizing workplace that is passionate about beautiful architecture and well-designed communities that improve the lives of their homeowners.

Destination Homes is looking to add a highly skilled team member to work among our dynamic group of leaders who will have a similar commitment to our company values of hard work, service, stewardship, and integrity.  

Purchasing Agent reports to: Vice President of Purchasing

Primary Duties and Responsibilities

The Purchasing Agent reviews new product designs to ensure compliance with Destination Homes’ established budget guidelines, as well as finding and networking with new trades and suppliers to maintain a fresh vendor base. They ensure the accuracy of the purchase order system and all variance reporting and facilitate the achievement of Destination Homes’ business plan goals within the established departmental budget. The Purchasing Agent generates accurate and timely purchase orders according to Destination Homes’ established guidelines and works with construction to proactively resolve variances in support of the company’s overall profitability and customer satisfaction goals. Other responsibilities include:

• Ensure the effective use of the budgeting and estimating systems to maintain information flow and data integrity throughout the bidding and contract management processes.
• Develop and maintain an in-depth understanding of the purchase order system and its relationship to other departments’ systems and processes.
• Serve as a product knowledge resource for field and sales personnel regarding plans, specifications, etc.
• Notify Management of potential cost increases or liabilities that could affect the budget of ongoing or new projects.
• Provide support to the accounting department when questions or concerns arise regarding conflicting invoice and purchase order amounts.
• Review and ensure the accuracy of all drafted homeowner plans compared to the color selections forms.
• Support and promote Destination Homes’ mission statement, vision, and core values.
• Assist with all other tasks and projects as directed by Management.
• Research and compare suppliers, goods, and services.
• Request cost proposals and negotiate contracts and prices.
• Prepare and process purchase orders.
• Maintain records of all transactions, purchase orders, receipts, and payments.
• Build and maintain positive, long-term supplier relations.
• All other duties as assigned.

Qualifications & Skills

• 2-3 years’ experience in purchasing preferred.
• Degree in business administration, procurement, or a related field preferred.
• Understanding of the operational philosophy and business nature of the company
• Proficiency in CRM and inventory management software programs.
• Excellent verbal and written communication skills, including negotiation skills.
• Strong research and analytical skills.
• Ability to work under deadlines.

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

Manage Complexity: Make sense of complex, high quantity, and sometimes contradictory information to effectively analyze situations and identify solutions. 

Collaborates: Builds partnerships and works cooperatively with others across the organization to achieve shared objectives.

Plans and Aligns: Plan and prioritize work to meet commitments aligned with organizational needs and goals.  Includes ability to break down objectives into appropriate initiatives and actions while anticipating and adjusting effective contingency plans.

Instills Trust: Gains the confidence and trust of others through honesty, integrity, and authenticity by following through on commitments, keeping confidences, and showing consistency between words and actions.

Strategic Mindset: Sees ahead to future possibilities and translates them into breakthrough strategies.  Achieved by anticipating future trends and implications accurately and articulating credible pictures and visions of possibilities that will create sustainable value.  

Physical Requirements

• This position requires frequent walking, standing, and climbing stairs in/around construction site, apartment homes, models, and properties.
• This position requires working outdoors in all weather conditions (to include but limited to, rain, snow, heat, hail, wind, and sleet), around hazardous chemicals, dust, dirt, and other particulates.
• Must have the ability to read and comprehend large quantities of information, operate computer equipment, speak, hear, bend, stoop, reach, lift, move, and carry up to 60 lbs. independently. 
• Regularly required to sit, stand, bend, reach, and move about office setting.
• To perform other duties as required.

Note: The need may arise to revise, supplement, or rescind portions of this job description, and Destination Homes reserves the right to do so at any time. Employee shall be required to meet the qualifications and perform the duties of any revised job description.