Executive Assistant

We are a growing immigration law firm in need of a reliable and proactive Legal Executive Assistant.

Job Responsibilities

• Performs administrative and clerical support functions for the founding attorney.
• Manage founding attorney’s appointment schedule by scheduling of meetings, appointments, travel, due dates and client-related activities.
• Respond to founding attorney’s emails on her behalf on routine matters.
• Manage founding attorney’s correspondence inbox and manage all follow-up to meet assigned deadlines.
• Assists with highly confidential functions: credit card usage, document organization, and client information.
• Performs advanced, diversified and confidential secretarial and administrative duties, i.e. prepare correspondence/reports, maintain appointment calendars, set up meetings and travel itineraries, arrange conference calls, etc.
• Serve as a communication intermediary between the founding attorney, and other Firm employees, and external contacts when needed.
• Receive clients and visitors to the Firm and relay messages as needed.
• Provides support to Operations Manager and Human Resources Manager on administrative tasks and projects.
• Work closely with receptionist / office assistant to coordinate tasks and discuss projects.
• Assist with various events, including but not limited to, sending out invitations, tracking responses, reservations, food and beverage requests, and event details.
• Proactively assist and provide assistance to other team members when workload permits.

Qualifications and Requirements

• Five years of experience as an administrative or executive assistant preferred
• High school diploma required; Bachelor’s degree preferred
• Excellent organizational and clerical skills
• Exceptional customer service skills in person, over the phone and via email
• Strong attention to detail and ability to work independently and proactively
• Reliable, responsible, accountable, and resourceful
• Computer proficient, experience using Microsoft Office products such as Word, Excel, and PowerPoint
• Must be able to perform all essential duties

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Executive Assistant: 3 years (Required)
• Administrative: 3 years (Required)

Work Location:

• One location

Work Remotely:

• No