Executive Assistant and Office Manager

Please apply through our online application: https://secure.entertimeonline.com/ta/90428.careers?ShowJob=570642576

Are you...

• A curious and creative administrator excited to bridge intellect, heart, and imagination in a school?
• A compassionate and collaborative administrator and role model for students?
• An enthusiastic community member eager to collaborate and build relationships?
• A person that loves customer service?

Yes? Then read on!

Ideal candidates possess a background in executive assistance, customer service, administrative support, or student care in a non-profit or education setting, previous experience working with diverse learners, and have a minimum of two years of experience as a administrative assistant.

We seek someone who enjoys partnering with staff, is passionate, and committed to meeting the needs of students and staff in an elementary setting. The ideal candidate demonstrates a commitment to advancing our belief that the challenges of our world require culturally competent, well-rounded, critically thinking individuals who are empowered to inquire, investigate, innovate, and impact their communities. We also seek candidates committed to diversity, equity, and inclusion with the belief that a learning environment that is inclusive and more diverse will promote a deeper understanding of varying points of view, and will fuel innovation, creativity, and progressive change.

Who we are:

An independent pre-Kindergarten to 5th grade school, The Meridian School is located in a grand, century-old building nestled in verdant 6.5-acre Meridian Park in the Wallingford neighborhood of Seattle, WA. The school cultivates a balance of mind and heart to nurture caring and confident learners prepared to thrive in and contribute to their local and global communities. Education at Meridian is much more than lessons in the classroom or problem solving on Smart Boards. It’s about life. Meridian is a place where the joy of childhood infuses the excitement of learning. By integrating curriculum, citizenship, and community, the school provides the foundation for well-rounded students.

At the core of Meridian’s philosophy is the relationship between teachers and students. Small classes ensure that students thrive; children feel known, and safe both intellectually and emotionally. The intimate learning environment affords rich opportunities for cooperative and interactive experiences – we believe that student participation and personal choice lead to a powerful investment in and passion for learning. The curriculum promotes integration across subjects, connected to thinking, and real-world application. The school’s inclusive community supports all learners and encourages active listing to different viewpoints and opinions. Learning how to solve problems and make good choices are a priority, as is respect for oneself, others, and the environment.

Meridian prompts diversity of thought and identity by bringing together community and curriculum, connecting awareness to actions, and celebrating the contribution of the individual community. We believe that the challenges in our world require culturally-competent, well-rounded, critically thinking individuals who are prepared to be responsible and active global citizens; that diversity brings perspectives and authentic experiences central to an education that balances the intellectual, emotional, and social growth of children; and, that a school community and learning environment that is inclusive and diverse will promote a deeper understanding of varying points of view, and will fuel innovation, creativity, and progressive change.

Job Summary:

Under minimal supervision, provides administrative assistance to the Head of School and the Assistant Head of School, coordinates daily and yearly operations, supports communications, and provides support to administrators.

Executive Assistant

• Provides general administrative and organizational support to Head of School, Assistant Head of School, and Meridian’s School Board
• Manages the Head of School and Assistant Head of School calendar, including scheduling meetings with faculty/staff, parents, and board members, and coordinating logistics
• Understands yearly school calendar and cycle of events to proactively assist in managing project timelines and scheduling times for the Head of School and Assistant Head of School to work on upcoming events, academic programming, projects, and communications
• Assists with monthly credit card reconciliation
• In collaboration with the Board Chair, organizes and prepares board packets, maintains the board drive, and provides other administrative support to the Board of Trustees as needed
• Manages board and committee calendars, scheduling meetings, and inviting attendees
• Assists with coordinating Board meeting and retreat logistics, including room reservations, ordering food, organizing supplies, coordinating event set up and tear down, and interfacing with vendors
• Assists the Assistant Head of School with curriculum subscriptions and ordering
• Coordinates parent-teacher conference registration

Operations and Logistics

• Manages the Administrative Associate to ensure the main office and school operations run effectively and efficiently
• Provides daily back up support for main desk, including but not limited to, answering inquiries, coordinating with parents, managing the school’s student database (Blackbaud), and performing school nurse duties
• In collaboration with the Administrative Associate, manages and monitors school security system and cameras, files police reports as necessary
• Manages data collection and completes compliances forms for school related databases and certificates, which includes DASL, private school certification, and other certifications as needed
• Manages building and processing back to school forms
• Oversees the management of the student database (Blackbaud)
• Manages back-end processing of bi-annual progress reports and parent-teacher conferences
• Supports human resource logistics, including posting open positions on school website, NWAIS, NAIS, and other job posting websites, interview coordination, and on boarding and off boarding support
• Sets up Google emails for new faculty and staff, and manages faculty, staff, parent, and Board Google groups
• Provides backup for communications needs, including sending push pages and editing communications

General

• Establishes and cultivates community relations by maintaining open dialogue with all of the school’s constituencies
• Actively participates in the full life of the school
• Vigorously engages in professional development; demonstrates a commitment to life-long learning by enhancing their skills, and embracing innovative technologies and creative thinking
• Is familiar with and complies with all policies and regulations as put forth in the school’s documents
• Takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials, and facilities
• Performs other duties as assigned

Required Education and Experience

• Associates degree from an accredited college or university
• 2 years’ office management experience in a fast-paced, customer-service oriented environment
• 2 years’ experience working with school-aged children and their families, including management of child health and safety
• Current certification in Adult, Child, and Infant CPR and First Aid
• Experience working in an independent school preferred

Required Knowledge, Skills, and Abilities

• Ability to manage competing demands from various individuals
• Ability to manage variable workflow with high stress points
• Ability to think critically and learn new systems
• Ability to work both individually and in groups
• Ability to manage employees
• Disciplined and reliable
• Comfortable dealing with bodily fluids, including blood and vomit
• Strong communication skills, both written and verbal with both children and adults
• Strong organizational skills
• Flexibility, maturity, and a sense of humor
• Ability to keep information in the strictest of confidence
• Commitment to diversity, equity, and inclusivity
• Proficient at working in a Microsoft Windows 10 environment, using Office (version 2013 or higher); proficient working in Microsoft Word, Google Docs, Excel, and Google Sheets; ability to master common automated systems for record keeping, and confidently learn new technology
• Ability to sit and keyboard up to 8 hours per day
• Ability to talk on the phone
• Ability to lift and carry up to 20 pounds
• Ability to stand, go up and down stairs frequently, crouch
• Ability to work outside in all types of weather

If this sounds like you, please click on Apply for Job, complete our online employment application, and upload your resume and a cover letter indicating why you are interested in the position and in The Meridian School.

Don't meet every single requirement? At Meridian we are dedicated to building a diverse, inclusive, and authentic workplace. If you are excited about this role but your past experience does not align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Employees must be fully vaccinated against COVID-19. All individuals who are offered a position will be required to provide a valid proof of COVID-19 vaccination prior to starting employment. Exemptions for documented medical conditions or seriously held religious beliefs may be requested.

Position open until filled. No phone calls or drop-ins please.

The Meridian School is an equal opportunity employer. This means we do not discriminate in employment decisions or policies in violation of law on the basis of any legally protected status, including race, color, national origin, citizenship status, creed, religion, gender, national origin, age (over 40), marital status, physical or mental disability, use of a trained service animal, gender identity, sexual orientation, political ideology, HIV status, and veteran status. Our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, reduction in force, transfer, leaves of absence, compensation, and training. We comply with all applicable federal, state, and local laws that prohibit discrimination in employment. This policy applies to admissions and administration of all of its programs, as well as to all areas of employment.

Visit our website at www.meridianschool.edu.

Compensation and Benefits:

Compensation is competitive with independent schools in the Seattle area. The annualized salary range is between $65,000 - $80,000, depending on years of experience.

The Meridian School offers a comprehensive and generous benefits package intended to support and promote the health and well-being, work/life balance, and financial security of our full-time (32 hours/week) faculty, staff, and their families:

• Medical/Vision Insurance
• Dental Insurance
• 403(b) Retirement Savings Plan with Employer Contribution
• Long-Term Disability Insurance
• Life/AD&D Insurance
• Employee Assistance Program
• Section 125 Health and Daycare Spending Accounts
• Voluntary Short-Term Disability, Supplemental Dental and/or Vision, Cancer/Specified Disease, Critical Illness, and Hospital Confinement Insurance
• School breaks that follow the academic calendar
• Paid Time-Off for holidays, sick leave, personal leave, vacation leave, jury/witness duty leave, and bereavement leave
• Professional Development

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Seattle, WA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• executive assistant: 3 years (Preferred)

Work Location: In person

Salary : $65,000 - $80,000