Administrative Assistant - Health, Safety and Environment

The Health, Safety & Environment (HSE) Administrative Assistant is responsible for providing general administrative and field safety support to the HSE Department. The position requires the ability to work collaboratively within the department as well as with operations to support the corporate safety program and promote better safety for our team members.

Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents, and near-misses to ensure adherence to our Number One Core Value – Safety first, in everything we do.
• Provides departmental general administrative support
• Assists in tracking, reporting, and recordkeeping for the HSE Department, including safety metrics on all safety metrics
• Assists in the development and tracking of safety training
• Coordinates safety events as directed by the HSE Directors
• Review and prioritize incoming communication (e.g., mail, requests, etc.)
• Keep files organized by establishing, tracking, and updating file management
• Assist in the preparation of correspondence, memos, reports, transmittals, presentations, and other documents, which may require the gathering of data from various internal and/or external sources
• Proofreads content for accuracy and established formatting
• Copying, scanning, and distributing documents as needed
• Perform additional assignments as required by the needs of the corporation, or as otherwise directed
• Meeting regularly with the HSE Corporate Director.

Qualifications:

• Excellent verbal and written communication skills
• Strong computer skills including Office 365 productivity suite
• Bluebeam experience a plus

Necessary Attributes:

• Strong organizational and time management skills
• Professional and pleasant demeanor
• Attention to detail and follow-through a must
• Ability to understand and handle sensitive and confidential matters
• Ability to work independently on multiple tasks
• Must possess the ability to adapt to different personalities and management styles
• Able to accomplish assigned tasks with minimal supervision
• Self‐motivated, dedicated, and hard working
• Above average organizational skills
• Bi‐lingual (English/Spanish) preferred

We offer our full-time and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.