Administrator

Schedule: M - F, Sunday. 25 hrs/wk

Location: Beverly Hills Area and remote

Starting Pay: $23.00 - $25.00/hr (based on experience)

Job Summary: The Miracle Project is seeking to hire a key team member! The Administrator is responsible for supporting day-to-day operations, programming, and general marketing while providing support to the executive team.

Roles & Responsibilities (Administrative):

• Correspond daily with families and visitors regarding current programs, schedules, events, etc.
• Respond to general emails/program inquiries, answer phone calls, and relay communications as needed.
• Facilitate intake process including tracking required release forms for participants.
• Oversee daily attendance tracking, class link distribution, private lesson coordination, and program calendar management.
• Manage participant data and distribute materials/information per HIPAA regulations.
• Maintain the organization’s file storage to ensure that all information is current and accessible.
• Ensure weekly upkeep of physical office space and mail distribution.
• Attend in-person programming weekly on Tuesdays and Wednesdays, as needed, so provide on-site administrative support.
• Other duties as assigned.

Roles & Responsibilities (Marketing):

• Provide support for in-person events as needed (e.g. resource fairs, fundraising events, public performances). 
• Maintain organization’s social media presence.
• Take photos and conduct participant interviews for grant reporting and creation of marketing materials.
• Pull archived footage for presentations, marketing, and creative projects.
• Other duties as assigned.

Job Skills & Qualifications:

• Bachelor’s degree with at least two years of work in administration and/or data management. 
• Experience maintaining spreadsheets and managing data.

• Ability to work in a primarily remote environment with a small team.
• Excellent interpersonal/professional communication skills; strong writing skills.
• Attention to detail, ability to exercise discretion, and strong organizational and time management skills.

Preferred:

• Previous experience with MindBody, Microsoft Office, Canva, Zoom, Wix, and Google Workspace.
• Interest or previous experience in nonprofit organizations and the performing arts.
• Experience working with neurodiverse populations.
• Sense of humor!

Salary : $23 - $25