What are the responsibilities and job description for the Bookkeeper position at The Mom Project?

Position Title: Temporary Bookkeeper & Office Coordinator

Location: Hybrid - 1 day in Office
Position Type: Temporary, initial contract with potential to convert
Average Hours - 15-25/hrs per week depending on the needs of the business
Hourly Range - $25-$35/hr dependent on experience

Position Overview: We are seeking a highly organized and detail-oriented Temporary Office Coordinator & Bookkeeper to join our team. This role is responsible for coordinating office activities, managing relationships with vendors and suppliers, handling purchase orders (POs), and performing bookkeeping tasks. The ideal candidate will have extensive knowledge of financial software applications, proficiency in spreadsheets, and at least four years of relevant experience.

Bookkeeping

Key Responsibilities:

Record day-to-day financial transactions and complete the posting process.
Reconcile sales taxes, payroll taxes, and bank accounts at the end of each month.
Monitor financial transactions and reports.
Process accounts receivable/payable and handle payroll in a timely manner.
Develop monthly financial statements, including cash flow, profit and loss statements, and balance sheets.

Office Coordination

Serve as the main point of contact for vendors and suppliers.
Manage and track purchase orders, ensuring timely and accurate processing.
Coordinate office activities and operations to secure efficiency and compliance with company policies.
Maintain organized records and documentation for all office transactions.
Assist in the preparation of regularly scheduled reports.

Qualifications

A minimum of 4 years of experience in office coordination and bookkeeping.
Proficiency in financial software applications (e.g., QuickBooks, Xero) and spreadsheet programs (e.g., Microsoft Excel).
Strong organizational and time management skills with the ability to prioritize tasks.
Excellent verbal and written communication skills.
High level of accuracy and attention to detail.
Ability to work independently and as part of a team.

Preferred Qualifications