What are the responsibilities and job description for the Operations Coordinator position at The Motz Group?
Operations Coordinator
Meet Motz: The Motz Group has built performance for more than four decades. Founded in 1977 and serving the high-performance natural and synthetic turf markets, Motz is one of the world’s most recognized and highly respected turf system specialists. The culture at Motz is built on the culmination of people and planning, processes and problem solving, innovations and responsiveness, and the intense desire our passionate employee-owners have for creating win-win solutions. As a united team, we work relentlessly to bring all the elements of quality, consistency, innovation, and service perfectly together. We proudly stand behind our products and services to ensure long-lasting, prosperous relationships with our valued customer base. Focused on moving people to better lives, Motz aspires to continuously drive our industry forward and impact the customers and communities that we proudly serve. We are in search of The Motz Group’s next highly-motivated, employee-owner to join our growing team – is it you? Learn more about how the Motz Operations Coordinator role will help us continue to build performance and leave remarkable, lasting impressions!
Position Overview: The Operations Coordinator is responsible for managing various types of project information including documentation, submittals, material purchase orders, as well as material delivery schedules. This position maintains continuous contact with Estimating, Project Managers, Field Consultants, Field Operations, and Vendors.
Key Activities:
- Verifies project scopes of work and design documents to gather specific applicable vendor submittal documents for alignment on project deliverables.
- Collaborates and communicates with Sr. Operations Coordinator on owner approval process for submittals through various platforms including meetings, email, and online portals.
- Coordinates with vendors to secure final quotes and generate purchase orders for fulfillment of materials.
- Coordinates project material delivery schedules and logistics with internal and external stakeholders.
- Communicates with vendors to ensure quality control of material deliveries is met.
- Maintains ongoing project communication with Project Managers and site Superintendents for alignment on changes to deliveries, site status, etc.
- Creates project specific installation crew packets for on-site superintendents.
- Communicates project details through site Superintendent handoff meetings and kick finish documentation.
- Participates in department meetings, project coordination meetings and other company wide meetings.
- Strictly adhere to the corporate safety and drug-free workplace programs.
- Perform other duties as assigned by the Operations Manager.
Skills Required:
- Self-motivated and self-starting with a vision for growing the business
- Works effectively independently and within a team environment
- Ability to identify areas of improvement in processes and technology while being effective in leading teams through implementation
- Ability to acclimate with a culture of accountability, trust, and fairness
- Ability to quickly learn and acquire a thorough understanding of the athletic field construction business
- Ability to focus and be attentive to detail.
- Strong verbal communication skills
- Cultivate and nurture relationships with vendor, customers,and team members
- Work demands will typically require a 40-hour work week.
Professional Qualifications:
- Two to five (2-5) years’ experience in Construction Project Administration/Logistics or education equivalency
- Some knowledge of Adobe InDesign.
- Knowledge of office software capabilities such as Email, Microsoft Word and Excel, and ability to conduct basic internet navigation activities
Reports to: Operations Manager, The Motz Group
Employment Classification Level: Non-Exempt
Send resumes to: Lairamy Wiley, lwiley@themotzgroup.com
Equal Opportunity Employer
The Motz Group is proud to be an Equal Opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, disability, age, genetic information, veteran status, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. We believe in equality for all and celebrate the diversity of our employees, customers, and communities. We believe this increases creativity, innovation, and enables engaged teams. We’re committed to providing an inclusive environment, free from harassment and discrimination, where all employees feel welcomed, valued, and respected.
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