What are the responsibilities and job description for the Executive Assistant position at The Phoenix Group?
Our client, a multinational law firm, is seeking an Executive Assistant to support the CFO, in their San Francisco office!
Responsibilities:
- Ensure exemplary client service and promote a client-centric approach within the department and teams, addressing peer requests aligned with client or firm needs.
- Maintain confidentiality and handle communications to and from the CFO with diplomacy, managing inquiries effectively.
- Assist in managing vendor inquiries and attend to the administrative needs of the CFO, including document preparation and office organization.
- Initiate and collaborate on administrative projects to support the CFO and improve processes.
- Coordinate meeting requests for the CFO, facilitating scheduling and ensuring seamless service for high-level meetings.
- Organize and prepare for staff and organizational meetings, including agenda preparation and logistics coordination.
- Arrange travel for the CFO and assist in various aspects of project planning and implementation.
Qualifications:
- Bachelor’s degree strongly preferred.
- Five or more years of executive assistant experience preferred, ideally supporting senior executives or professional services partners.
- Experience in a law firm or professional services environment strongly preferred.
- Strong communication skills, capable of diplomatically interacting with senior management and all levels of firm personnel, representing the CFO professionally.
- Proven ability to maintain confidentiality and handle inquiries into sensitive matters with diplomacy.
- Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook.
- Strong research skills, including electronic searches and database use.
- Excellent organizational skills, able to manage multiple detailed projects simultaneously.
- Ability to analyze needs and prioritize tasks based on business objectives, exercising independent judgment.
- Exceptional attention to detail and commitment to follow-through.
- Capacity to remain composed under pressure and manage conflicting demands.
- Willingness to maintain a flexible work schedule and work overtime as necessary.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
