Executive Assistant

The Recovery Center USA, LLC is searching for an individual who can assist our President/CEO and help improve productivity, supporting him in his daily professional and personal life so that he may focus on high-level tasks. The ideal candidate for this position is a self-starter who can work well in a fast-paced environment. Tasks like screening phone calls, responding to emails, scheduling appointments, arranging travel, preparing documents, note taking, running business errands, maintaining ongoing business files, working with the administrative team to set up important meetings, and assisting with creating outgoing correspondence all fall under the responsibilities of the Executive Assistant.

This position is a career opportunity for a person who is looking to build an exciting career in the Addiction and Mental Health Field while supporting the President/CEO in his day to day business affairs and maintaining the President/CEO's schedule, calendar, and any task that may have a deadline. The Executive Assistant will attend meetings, prepare minutes, summaries, reports, etc. The Executive Assistant must also conduct research and must perform and manage special assignments and projects as required.

Essential Functions and Responsibilities includes the Following:

• Answer phones (low to medium volume of daily calls)
• Assist with selection of new technology and office equipment as needed
• Make travel/lodging arrangements for CEO when needed
• Schedule meetings and phone conferences
• Assist with typing and formatting presentations, reports, manuals, newsletters, website content and other administrative publications
• Communicate effectively with Executive Management Team and colleagues;
• Write clearly and proofread impeccably
• Manage the filing system, track incoming and outgoing correspondence, and coordinate the flow of paperwork through the business
• Manage own time and that of supervisor through the use of exceptional calendaring and organizational skills
• General office tasks (make copies, order office supplies, order postage, handle incoming and outgoing mail, etc.)
• General personal tasks when assigned (ie. making dinner reservations)

Education & Experience Requirements

• Bachelor's degree
• Five to seven years professional experience in an Executive Assistant role
• Experience with Microsoft Office Suite

Skills Required

• Highly proficient use of Outlook (email, calendar, contacts, tasks)
• Highly proficient use of Microsoft Office (Word, Excel, Power Point)
• Experience with CRM software Top-notch problem-solving skills
• Ability to create administrative and office procedures to contribute to the smooth operation of the business
• Ability to be professional, clear, articulate, and accurate, both verbally and in writing
• Ability to create forms, standardized documents, spreadsheets, databases
• Ability to conduct internet research and prepare reports

Additional skills which would be a bonus, but not required:

• Website design and maintenance
• QuickBooks

Work Environment

• The work environment characteristics described here are representative of those employees' encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• While performing the duties of this job, the noise level in the work environment is a moderate noise level.

One Team, One Calling!

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 5 years (Required)

Work Location: One location