What are the responsibilities and job description for the Controller position at The Resource Center?
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ASSISTANT DIRECTOR OF FINANCE - CONTROLLER
RESPONSIBLE TO: Chief Financial Officer
FUNCTION:
To implement and manage established fiscal systems, policies and procedures involved in the financial activities of The Resource Center and affiliated entities. To assist the Chief Financial Officer in all required processes of accounting, reporting and financial operating activities. Responsible to ensure the accuracy and timeliness of payment for purchases, payroll processing, and financial statement processing. Reports to Chief Financial Officer (CFO) and advises Agency management in regards to accounting policies and practices. Participates with CFO in planning and implementing new or needed strategies.
SPECIFIC DUTIES:
Financial Accounting and Controls:
- Develop and implement efficient and effective financial systems, procedures and reports Implement revisions as deemed necessary.
- Responsible for supporting the development and periodic review of written policies and procedures related to financial operations of The Resource Center and affiliated entities.
- Oversee the collection of all relevant financial and statistical information required for the preparation of the monthly General Ledger, Accounts Payable, Payroll and Revenue and Expense Reports for TRC and affiliated entities.
- Ensure accuracy of the Agency’s general ledger and associated financial statements as well as compliance with Generally Accepted Accounting Principles and related Regulatory requirements. Establish guidelines and parameters for interdepartmental allocations consistent with Regulatory requirements.
- Develop and prioritize an internal audit schedule to address all areas of financial reporting to ensure accuracy and compliance with internal policies and procedures as well as external regulatory requirements.
- Assist the Chief Financial Officer in the preparation and execution of quarterly financial reviews with program staff and provide financial assistance to Program Directors/ applicable management as requested.
- Responsible for keeping the Chief Financial Officer updated on all pertinent issues involving fiscal issues. Addresses problems in these areas with a listing of viable solutions. Makes recommendations to the Chief Financial Officer for improvement in the existing accounting and operational systems.
- Work in conjunction with and provide support to the Assistant Director of Finance in Revenue and Reimbursement.
- Ensure all Agency balance sheet reconciliations are prepared on a timely basis, including, but not limited to, bank reconciliations.
- Coordinate the year-end closing procedures by performing annual reconciliations and running appropriate reports to ensure all adjustments for the year have been recorded and all audits have been performed and are in balance.
- Provide financial training to new Agency and supervisory staff.
- Provide financial analysis for special projects as assigned.
- Assist in administrative coverage in the absence of the Chief Financial Officer.
- All other related duties as assigned by the Chief Financial Officer.
Accounts Payable related duties:
- Ensure the accurate and timely payment of agency and affiliated corporation expenses.
- Coordinate with purchasing and receiving departments to ensure that payment is made for only those purchases which were authorized and received.
- Assist staff in communication with vendors and respond to questions and complaints concerning payment of bills.
- Oversee the preparation and annual filing of Form 1099.
Payroll-related duties:
- Oversee the staff and client payroll functions of The Resource Center and affiliated organizations to ensure accurate processing of payroll.
- Approve all necessary check requests and bank reconciliations initiated by payroll staff.
- Conduct payroll audits and monitor all necessary adjustments.
- Ensure the quarterly reconciliation of payroll reports to wages and tax liabilities and coordinate with the tax service processor as necessary.
- Ensure compliance with current laws and regulations regarding the administration of payroll.
R=ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES:
- CPA license, is preferable but not required.
- Comprehensive knowledge of Generally Accepted Accounting Principles, as well as, the laws and regulations related to the duties assigned.
- Ability to deal with individuals at all levels within and outside the organization.
- Working knowledge of health care regulatory codes and reimbursement methodologies, labor statutes, is a plus, but not required.
- Ability to supervise and foster a cohesive team environment.
- Strong Excel skills.
This is an Exempt position. Typical schedule is 1st shift, Monday-Friday, however, availability and willingness to work non-traditional hours as needed or assigned is required. As an Exempt employee, incumbent will receive an annual salary commensurate with assigned responsibilities and salary classification; however, incumbent is expected and required to work as many hours as necessary to fulfill job responsibilities.
REQUIRED TOOLS:
- Badge Access (Dunham, weekdays 6AM-8PM)
- Needed access to Financial Accounting System
- E-mail (internal and external account)
- Internet
- d Drives (Accounts Payable, Capital Budget)
- Record Management System (Financial Statements, Cost Report – QC ability)
07/2020
The Resource Center
PTO/CAT: 4
Grade 24
CFR: 60
Job Details
