Projects Coordinator

The Ruhlin Company is seeking to hire a Projects Coordinator for its corporate office in Sharon Center, Ohio (Medina County). This is a full-time in-office (not hybrid or remote) position Monday - Friday (7:30am-4:30pm).

Position Summary: Coordinate with project team members Company-wide to ensure document control is successfully managed for assigned projects.

Expected Outcomes:

• Project documentation is submitted correctly and in a timely manner to owners and staff.
• Pay estimates, invoices, and force accounts are processed accurately and timely.
• Document control for projects is completed consistently and accurately.
• Project margin reports are coordinated and published in a timely manner.
• The best interest of the Company is protected and promoted.

Position Responsibilities:

• Set up, organize, and maintain digital files including plans, specifications, correspondence, subcontracts, and miscellaneous project documentation.
• Create and edit documents, many highly confidential.
• Create and process purchase orders, change orders, subcontractor agreements, invoices, force account billings, pay estimates, submittals, check requests, and other documents.
• Distribute documents to project staff as needed.
• Provide support to project managers, superintendents, and project engineers.
• Attend project meetings when necessary.
• Assist estimators as needed leading up to and on bid days.
• Solicit bids from suppliers and subcontractors via HCSS, create proposals containing bid forms and collect other necessary documents to satisfy bid instructions.
• Provide support to assistant chief estimator, chief engineer, estimating staff, and others.
• Order performance and payment bonds once contract is obtained; coordinate signatures on bonds, contracts, and other required documents between Ruhlin and the owner.
• Download and organize plans, specs, and proposals from websites for upcoming projects.
• C-92 approval process – ODOT (subcontracts).
• Attend pre-construction meetings.
• Process general administrative work (check requests, etc.)
• Perform additional assignments per supervisor s direction.
• Communicate and reinforce the Company vision, values, and goals.

Essential Skills and Experience:

• Bachelor s degree preferred.
• Minimum three years of related experience.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to organize and manage multiple priorities with competing deadlines.
• Proficient with Microsoft Office 365 (Word, Excel, PowerPoint, Teams), Viewpoint Vista, and HCSS Heavy Job, preferred. Willing and able to learn additional software programs as needed.
• Excellent interpersonal and communication skills; team player.
• Commitment to Company values.

Reporting to this position: None

About The Ruhlin Company
The Ruhlin Company was founded on a corporate philosophy of partnership. Since 1915, we have created cooperative relationships with our clients by listening closely to their needs and successfully translating their visions into reality. Ruhlin has a national reputation as a construction services leader. Ruhlin offers a wide variety of services that can be tailored to meet the needs of your project including general contractor, construction management, design/build, owners' agent, and estimating/preconstruction services.

The Ruhlin Company offers a comprehensive benefits package to eligible employees which includes Employee Stock Ownership Program (ESOP), 401k match, Bonus, Medical, Dental, Vision, Life Insurance, Long Term Disability coverage, paid vacation and sick days.

The Ruhlin Company is an Equal Opportunity Employer and participates in Ohio's Drug Free Safety Program.