What are the responsibilities and job description for the 13-053 - Administrative Assistant - SC/Murrieta Corps position at The Salvation Army Southern CA Division?
Mission Statement:
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Position Summary:
Administrative Assistant is responsible to the corps officer(s) for assisting with daily corps operations.
Essential Functions:
- Handle all correspondence, including creation of letters, emails, and documents as required; prepare all invoices, requisitions and other paperwork for approval and processing; prepare items for corps programs and meetings; maintain files, and distribute copies as required.
- Be familiar with and follow all Salvation Army Policies and Procedures.
- Field incoming calls, take messages, and convey information to appropriate staff as necessary.
- Assist with the counting of all corps income, prepare deposits and bank deposits at current bank as needed.
- Input bi-weekly payroll for employees. Handle payroll inquiries with Corps officers.
- Input weekly Stewardship records in Corps Management System.
- Record all Gift-in-kind items received, maintain monthly log and prepare monthly report back-up.
- Responsible to maintain grocery store gift cards issuance log and account for unused gift cards.
- Maintain corps filing system and insure it is in compliance with P&P; maintain on-site human resource records and all vendor files.
- Maintain office supplies and equipment, notifying Corps Officer(s) of need for replenishment and repair.
- Keep all front office areas neat and tidy.
- Pick up mail daily, process in accordance with P&P
- Maintain statistics for all corps programs, complete monthly corps statistical reports and submit to DHQ complete, accurate and timely as required.
- Maintain and update all mailing list for corps programs.
- Assist Social Services when needed.
- Maintain a valid CA driver’s license.
- Must successfully complete all requirements to drive Salvation Army vehicles.
- Perform all other duties as assigned.
Experience
Required- Minimum two years’ administrative experience preferred. Experience operating standard office equipment in efficient and effective manner. Minimum High School Graduate or equivalent; bachelor’s degree preferred Ability to read, write and communicate well in English; bilingual English/Spanish preferred. Ability to use or learn Microsoft suite of office programs.
Education
Required- High School or Equivalent or better
Licenses & Certifications
Required- Driver's License
Behaviors
Preferred- Team Player: Works well as a member of a group
- Dedicated: Devoted to a task or purpose with loyalty or integrity
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Motivations
Preferred- Goal Completion: Inspired to perform well by the completion of tasks
- Self-Starter: Inspired to perform without outside help
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
