Administrative Assistant, Procurement

Duties, Functions and Responsibilities:

• Assist with preparing formal bid documents for goods and services to ensure that materials comply with all Federal, State, and local procurement regulations.
• Compile reference data from a variety of sources; including, but not limited to: local and State codes, board policies, vendor sources, etc., to review compliance with College policies and procedures.
• Inform HCC staff and vendors regarding procedural requirements; including, but not limited to: ordering and purchasing procedures, available funds, etc., to facilitate the purchasing process with established practices.
• Maintain purchasing documents, files, and records; including, but not limited to: Requests for Proposals, vendor files, etc., to ensure the availability of documentation and compliance with established policies and regulatory guidelines.
• Participate in meetings, in-service training, workshops, etc., and gather information required to perform job functions and convey information.
• Perform general and program-specific clerical functions; including, but not limited to: answering the telephone, responding to emails, scheduling, copying, emailing, etc., in support of departmental activities.
• Process financial data and documents; including, but not limited to: bids, bid/proposal receipts, mail, etc., to update and distribute information and/or to acquire resources to support procurement operations in compliance with established guidelines.
• May be required to issue requisitions to request departmental goods and services within assigned limits to facilitate on-site ability to acquire required supplies and/or equipment.
• Review documents and data; including, but not limited to: incoming requisitions, tabulation sheets, past purchases, reconciliations, inventories, etc.to ensure completeness and accuracy of purchasing process.
• Provide customer service assistance to end-users within and outside of HCC, and follow up with vendors regarding all outstanding purchase orders, reference checks and inquiries for items or documents not received by buyers.
• Provide system administration for online ordering systems including processing and releasing orders, user setup, approval, and maintenance.
• Conduct internet research for buyers to determine sources of supply before major purchases or award of contracts.
• May be required to send out requests for quotes and determine the best value offered by vendors for small dollar purchases.
• Perform other duties, tasks, and assignments as required

Job Type: Contract

Pay: Up to $16.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Holds Advance Skills and Knowldege on Micosoft Excel and Word (90%)?

Ability to Commute:

• Houston, TX 77002 (Required)

Work Location: In person

Salary : $16