CONTRACT AUDITOR

Requisition No: 828869

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: CONTRACT AUDITOR - 77000911

Pay Plan: Career Service

Position Number: 77000911

Salary: $47,000.02

Posting Closing Date: 05/22/2024

Total Compensation Estimator Tool

FWC Office of Finance and Budget

Contract Auditor - CS

Salary: $47,000.20

1875 Orange Avenue E.

Tallahassee, FL

Office of Finance and Budget/OED

Contract Auditor - 77000911

Tallahassee, Florida

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information: MyFWC.com

Requirements:
Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment.

Work at the FWC is cross-functional, meaning duties may cross division/office lines. The Commission expects employees to function across FWC's organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

Minimum Qualifications:

• Preference will be given to Florida Certified Contract Managers.

DESCRIPTION OF DUTIES:

PROCESS INVOICES FOR PAYMENT:

Performs lead accounting work by screening contract invoices, not limited to a specific type, to check for accuracy and completeness. Determine transaction dates and invoices that require immediate payments.

Invoices are audited and reviewed for mathematical calculations, vendor identification numbers and correctness of remittance information, accounting codes, authorizations, and all required signatures.

Accurately inputs disbursements into FLAIR/MFMP system(s) within five days of receipt in accounting office.

Must have a thorough knowledge of the Florida Statutes, comptroller rules, and internal procedures that pertains to the auditing and processing of disbursements.

ENCUMBRANCES:

Enter, review and maintain encumbrances for contract payments in FLAIR.

Process monthly contract invoices as assigned and monitor encumbrance amount for any adjustments needed.

Correspond with Financial Management section to process necessary adjustments.

Correspond with contract managers regarding billed services and the deliverables as stated on the contract summary form.

Work in conjunction with the staff in general services as new contracts are established.

PERFORMS FOLLOW-UP AND RESEARCH ON INVOICE ISSUES:

Notify appropriate personnel of additions, deletions, and errors in the Vendor Files.

Research inquiries and respond to vendors, staff, and other state agency personnel within the assigned time frame.

Use immediate reports function in FLAIR, RDS reports and MRE reports in Web focus in order to document reason for corrections.

Inform the supervisor in a timely manner of issues that may become a potential problem.

MYFLORIDAMARKET PLACE:

Approve invoice reconciliations as the Exception Handler/Invoice Manager.

Review daily the MFMP system to ensure invoices with the oldest transaction dates (TR) are processed daily in compliance with prompt payment Florida Statutes 215.422.

Inform the supervisor in a timely manner of issues that may become a potential problem.

PROCESS CORRECTING ENTRIES/EXPENDITURE MOVES:

Accurately processes expenditure corrections as required to correct voucher errors using transactions 51, 58 and 96.

Serve as a backup for expenditure moves as needed during periods of backlog.

MONITORS PENDING VOUCHERS:

Monitors daily vouchers in FLAIR and communicates with Voucher Section on pending voucher schedules to ensure that DFS has received vouchers to ensure the agency's Prompt Pay Compliance is satisfied.

CONDUCTS REVIEWS & SPECIAL STUDIES:

Reviews Department of Financial Services invoice/voucher returns and make recommendations for corrective actions by the third business day for items still pending.

Confirm with FBO staff status of pending issues to ensure timely response to DFS.

Determine areas of improvement and repeat offenders of errors for recommended training needs. Make recommendations and assist in the implementation of the changes.

Review daily disbursement vouchers for accuracy prior to submission to the voucher section.

Reviews all daily audited vouchers for required documentation prior to submission.

COMMUNICATION:

Communicate both verbal and written to assist Commission personnel, other state agency employees, and the public with any information pertaining to the payment of disbursements.

Knowledge, Skills & Abilities

• Knowledge and use of FLAIR, Word, Excel; formulas, pivot tables, merges, Outlook, RDS, MRE information systems
• Knowledge of Contract types and requirements
• Knowledge and use of mathematics, numbers and their operations and relationships with the business purpose
• Knowledge and use of accounting principles and practices
• Knowledge and use of reading comprehension, understanding of written sentence in related documents
• Knowledge and use of information gathering, knowing how to find information and identify essential information.
• Knowledge and use of problem solving, identifying nature of problems
• Ability to organize work, ability to interpret laws, rules, and processes
• Excellent organizational skills with attention to detail and accuracy.
• Ability to communicate effectively with others in both oral and written forms

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.