FISCAL ASSISTANT II

Requisition No: 835858

Agency: Agency for Persons with Disabilities

Working Title: FISCAL ASSISTANT II - 67044159 - SUNLAND - OPEN COMPETITIVE

Pay Plan: Career Service

Position Number: 67044159

Salary: $33,760.00 - $37,136.06 Annually

Posting Closing Date: 08/27/2024

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AGENCY FOR PERSONS WITH DISABILITIES

POSITION: Fiscal Assistant II - Career Service

POSITION NUMBER: 67044159

OPEN COMPETITIVE OPPORTUNITY

*This is an ANTICIPATED VACANCY*

This posting may close before the posted closing date.

The hiring salary may exceed the maximum posted salary.

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
• Paid Maternity and Parental Leave.

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

• Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$33,760.00 - $37,136.06 Annually $1,298.46 - $1,428.31 Bi-weekly

Position Summary

This is a position under the Division of Operations. Its primary purpose is to perform professional work primarily for the Client Trust Fund and DDC Trust Account. This position complies with and monitors compliance (when applicable) of the mandatory requirements in Section 215.422, F.S. and Chapter 60A of the Florida Administrative Code.

The Work You Will Do

Maintain a complete set of ledgers and journals for Sunland, Pathways and DDDP in the Client Trust Fund which involves reviewing and verifying all withdrawal requests for accuracy and availability of funds to maintain compliance with the Sunland Operating Procedure, posting the receipts, withdrawal requests, writing checks, balancing and reconciling the Client Trust on a daily basis and within the designated time frames.

Input daily into FLAIR all revenue receipts, check disbursements and activity for all local fund accounts for Sunland, Pathways and DDDP. This includes the DDC Trust, Client Trust, Revolving and Suntown Bank Accounts.

Maintains a complete set of computer ledgers and journals for Sunland, Pathways and DDDP in the DDC Trust Account. This involves reviewing and verifying all withdrawal requests for accuracy and availability of funds to maintain compliance with the Sunland Operating Procedure, posting the receipts, withdrawal requests, writing checks, balancing, and reconciling this Account on a daily basis and within the designated time frames (monthly reports).

Preparing monthly reports for Sunland, Pathways and DDDP for all DDC Trust and Client Trust Account transactions, including beginning balances and ending balances. Prepare quarterly statements of financial transactions for each client.

Responsible for organizing and maintain files for Sunland, Pathways and DDDP for all local accounts, including receipts, withdrawal requests, correspondence, contracts, etc., and timely filing.

Compiles, audits and reconciles all Accounts Payable Invoices for purchases for Sunland, Pathways and DDDP from the DDC Trust Enterprise Sub-Accounts. Prepares check requests and write checks to pay vendors each month. Reconciles all vendor statements and resolves any discrepancies. Pays vendors within 20 days of receipt of billing documents (i.e., invoices) in accordance with Section 215.422 F.S. Timely payment compliance will be measured using sampling methods.

Compiles and maintains Client Information on computer for all Sunland, Pathways and DDDP clients. The information consists of name, vendor number, social security number, admit date, date of birth, revenue, facility, house, contact person, address, deceased and/or discharge date.

Provides backup support to the cashier by balancing the large report direct deposits.

Input to each Sunland, Pathways and DDDP client account interest earned quarterly.

Coordinate with Purchasing, Facilities and Warehouse ensuring that the Receiving Reports are being completed.

Performs other related duties as required.

Minimum Qualifications

A high school diploma or its equivalent and one year of bookkeeping or clerical accounting experience.

College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience provided such education includes two courses in bookkeeping or accounting. Vocational/technical training in bookkeeping or accounting can substitute at the rate of 720 classroom hours for each year of the required experience.

Preferred but not required: Experience working in MyFloridaMarketplace (MFMP), Florida Accounting Information Resource (FLAIR), Accounts Payable.

Knowledge, Skills, And Abilities

• Knowledge of accounting principles, practices and procedures.
• Knowledge of the methods of data collection.
• Ability to prepare financial statements and reports.
• Ability to design and implement accounting systems.
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze and interpret accounting data.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to utilize problem-solving techniques.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.

Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287.

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

Recruiting Contact:

Lizzie Holland

Human Resource Specialist

Recruitment Manager

Agency for Persons with Disabilities

Sunland Center – Marianna

3700 Williams Drive

Marianna, FL 32446

E-mail Lizzie.Holland@apdcares.org

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.