Response Financial Officer

Requisition No: 810341

Agency: Division of Emergency Management

Working Title: Response Financial Officer - 31001748

Position Number: 31001748

Salary: $41,818.68

Posting Closing Date: 08/30/2023

Response Financial Officer

Bureau of Response / Logistics Section

State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position serves as one of the two Financial Officers in the Bureau of Response and is responsible for coordinating the Bureau’s fiscal operations to include budgetary management, fiscal analysis, invoice reconciliation, facilitating of competitive procurements, and serving as a contract manager.

Duties for the position include, but are not limited to:

• Manage the Response Bureau’s budgetary responsibilities, including day-to-day management of operating budgets, position rate controls, purchase requests, and cost encumbrances.
• Assist in all aspects and functional areas of contract management (i.e., contract formation, preparation of solicitation, etc.) for emergency and disaster response.
• Assist in the development of the Bureau’s Legislative Budget Requests (LBR) to include proper narrative justification, revenue projections, workload statistics, and technical completion of schedules and formats.
• Review and conduct analyses of current and projected budget needs while maintaining up-to-date tracking and supporting documentation.
• Assist in the collection and verification of invoices related to contractual services and emergency response mutual aid.
• During activations of the State Emergency Response Team (SERT), facilitate the coordination of resources with private vendors, local governments, state agencies, and the federal government.
• Coordinate with the Division’s Finance Bureau, Procurement Office, and Response Bureau Leadership to improve technology integration with the Division of Emergency Management Enterprise Solution (DEMES).
• Provides financial, administrative support, and other duties as required to Bureau Leadership.

Perform duties as assigned during activations of the emergency operation center, work non-traditional hours and travel for extended periods. Employee must be able to deploy to anywhere in Florida or the United States for up to two weeks at a time. Travel requirements in support of emergency operations may be extensive in nature.

Knowledge, Skills, and Abilities:

• Knowledge of financial management (accounting and finance) principles.

• Knowledge of state budgetary process, (state budget coding structures, reporting, preparation processes).
• Knowledge of state financial management process (FLAIR, state financial coding structure, FACTS).
• Ability to advise program officials on funding requirements, legal and regulatory requirements, contracts, methods of resource acquisition, subcontracting, and policies.
• Ability to plan, develop and administer comprehensive internal processes related to financial management, contract administration, and budgeting.
• Ability to communicate effectively with others verbally and in writing.
• Ability to multi-task, prioritize, and perform effectively under stressful conditions for extended periods of time.
• Ability to work both independently and as a member of a team.

Minimum Qualifications:

• Bachelor’s degree in Finance, Accounting, or other Financial related field. Equivalent work experience may be accepted.
• Experience in Financial Management and/or Operations (i.e., accounting, budgeting, reporting, etc.)

Special Notes:

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Successful completion of background screening will be required for this position.

The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.