Procurement Officer

Agency Information: Kansas Department of Labor

The Kansas Department of Labor (KDOL) assists in the prevention of economic insecurity through unemployment insurance and workers compensation, by providing a fair and efficient venue to exercise employer and employee rights, and by helping employers promote a safe work environment for their employees. This facilitates compliance with labor laws while enabling advancement of the economic well-being of the citizens of Kansas.

At KDOL, our employees are our most valuable resource. We encourage our employees to grow and advance by participating in job shadow/training opportunities within KDOL. We value work-life balance and offer flexible schedules and telework opportunities.

As a quickly growing agency, we are always looking for passionate, talented and creative people to join our team. If you’re looking for a challenge that will lead you to the next level of your career, you’ve found the right place. Come grow with us!

Learn more @ dol.ks.gov

About the Position

• Who can apply: External
• Classified/Unclassified Service: Unclassified
• FLSA Status: Nonexempt
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday - Friday
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Office Location: Topeka. May work hybrid up to 3 days per week after the 6 month training period.
• Application Due: Open until filled
• Compensation: $45,000 - 50,856.00 / year Compensation will be determined based on the skills, education, and experience of the selected applicant.

Employment Benefits

• First day of employment coverage under the State’s comprehensive medical and prescription drug coverage and dental plan.
• Additional voluntary options including vision, hospital indemnity, accident and critical illness insurance plans and flexible spending accounts.
• Retirement and deferred compensation programs
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Employee discounts with the STAR Program
• We celebrate employee appreciation and host socializing events

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities: Procurement Officer (Accountant)

Join our team as a Government Procurement Officer, where you'll play a crucial role in ensuring smooth procurement operations within our government agency. Your responsibilities will include overseeing procurement activities, ensuring regulatory compliance, and facilitating the acquisition of essential goods and services to support our organization's operations. This dynamic position involves advanced procurement tasks, vendor management, contract negotiation, and strict adherence to government procurement policies and procedures. If you're ready to make a meaningful impact and contribute to our organization's success, we encourage you to apply today!

Primary Duties and Responsibilities:

• Develops Requests for Quotations (RFQs), Invitations for Bids (IFBs); and Requests for Proposals (RFPs).
• Position is responsible for purchasing tasks such as processing agency purchase requisitions, assisting with request for proposals and contract negotiations.
• Prepares prior authorization documents as needed.
• This requires confirming the accuracy of funding and account codes; verifying appropriate state contracts are used; checking for appropriate documentation required for purchases and is authorized by designated authorities.
• Responsible for ensuring receiving reports are received prior to payment of vouchers.
• Responsible for an agency p-card which includes reconciling monthly statements for purchases and processing payment.

Minimum Requirements:

• Undergraduate degree in Accounting, Finance, Business Administration or related field or two years of experience in state government procurement, accounting/auditing work.

Preferred Requirements:

• Undergraduate degree in Procurement, Accounting, Finance, Business Administration or related field.
• Strong understanding of state government procurement regulations, policies and procedures.
• Excellent negotiation and communication skills.
• Attention to detail and ability to manage multiple projects simultaneously.
• Certification in procurement (such as CSCP, CIPS, or CPPB)

Post-Offer, Pre-Employment Requirements:

• State of Kansas Tax Clearance Certificate. The successful applicant (even non-residents) must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website within 10 days of the date the applicant has been offered the employment position. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact (785) 296-3199. Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.

Contact Information:

Name: Pamela Hann
Email: KDOL.HumanResources@ks.gov
Mailing Address: 401 SW Topeka Blvd., Topeka, KS 66603

Job Application Process:

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and Submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete:

Upload these on the Careers - My Job Applications page:

• Résumé
• DD FM 214 (if you are claiming Veteran’s Preference)

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.