What are the responsibilities and job description for the Security Assistant - Tatitlek Technologies, Inc. position at The Tatitlek Corporation?
The Security Assistant will assist the assigned Government Division Chief and assigned team leader with various security administration duties to ensure the protection of classified national security information and Sensitive but Unclassified information within DOS facilities worldwide.
RELATIONSHIPS
The Security Assistant will receive direct government oversight, assignments, and directions from the assigned Government Office/ Program Director or Division Chief, through an assigned team leader.
DUTIES & RESPONSIBILITIES
• Provides administrative support for the Division Chief for general administration, department reports, rosters, action tracking, and special projects
• Serves as the administrative point of contact for forms related to Division operations
• Interfaces with various levels of personnel in the Division on office policies, budget, personnel matters, and procedures related to the day-to-day operations of the Division
• Drafts correspondence and develops and maintains databases for statistical analysis
• Prepares periodic or special reports of workload and information from files to assist Division Chief and other security personnel within the Division
• Maintains office records
• Prepares office files using various office platforms such as IMS, ServiceNow, etc. throughout the year and conducts annual reports
• Works with Division security specialists to scan paper case files and enter relevant information onto and into various office database platforms
•Inputs and verifies accuracy of data from a wide variety of documents such as security incident records and other narrative and statistical information and assists administratively in the processing of security incidents
• Orders and maintains office supplies, office equipment, and property equipment inventories as assigned by the Division and places calls for equipment repair requests and physical plant problems
• Rapidly responds to and resolves any administrative problems
• Participates in U.S. Marine security guard exercises to investigate proper safeguarding of classified information within the workplace
PROFESSIONAL QUALIFICATIONS & SKILLS
• Citizenship - U.S. Citizenship required
• Education - High school diploma or GED equivalent
• Experience - One (1) year of specialized administrative experience in the following areas: ▪ Office management, suspense tracking, review of executive level correspondence, database administration, financial and project status tracking and reporting, monthly reporting, and maintenance of operating procedures ▪ Each year of college can be substituted for one year of experience. Preferred: Department of State experience
• Knowledge of and ability to follow database guidelines
• Experience providing general administrative support to an office and maintaining various administrative reports
• Experience using database software
• Proficiency in Microsoft applications, including Word, PowerPoint, and Excel
CLEARANCE REQUIREMENT
Position will be subject to a U.S. Government Security Investigation. Incumbent must possess SECRET security clearance at a minimum. Interim clearances may be accepted by the COR with Government Program Manager’s approval.
Additional Qualifying Factors:
As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.
In accordance with Executive Order 14042, a candidate for this position may be required to provide proof of vaccination status for COVID-19 and will be subject to the provisions and/or exceptions of EO 14042 and applicable law.
The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.
