Regional coordinator

Job Description

GENERAL DESCRIPTION :

The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel and change in duties as needed.

• Performs complex (journey-level) grant development, coordination, and administration work. Work involves preparing, maintaining, and reporting grants;
• coordinating and evaluating grant applications to determine appropriateness of grant or compliance with requirements and standards;

reviewing and approving hazard mitigation related plans and materials, and serving as a liaison between funding recipients and the state or federal government.

Dedicated to serving as regional mitigation support. This position works under general supervision, with moderate latitude for the use of initiative and independent judgment.

Reports to assigned supervisor, unit chief, or regional section chief based on assignment.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES :

Assists in planning, organizing, and coordinating programs that involve local, state, and federal agencies, volunteer groups, and the public related to hazard mitigation.

Represents the state during post-disaster operations and helps coordinate provision of post-disaster assistance.

Conducts planning and reviews plans. Convenes, coordinates, and facilities internal and external stakeholder workgroups to review, develop clarify, and update local hazard mitigation plans.

Interprets policies, rules, or regulations; provides guidance to staff and the community regarding grant administration, compliance, policies, and procedures;

and resolves related issues and concerns.

Serves as a liaison to government agencies, community organizations, and the general public to assist in explaining program specifics and requirements related to the hazard mitigation program.

Reviews plans developed by local jurisdictions for compliance with Federal Emergency Management Agency procedures and guidelines.

Ensures grantees and sub-recipients’ compliance with conditions of grants by monitoring and analyzing agreements, contracts, expenses, activities, hazard mitigation plans, and federal and state regulations.

Reviews submitted grant applications and local hazard mitigation plans and determines the applicant’s eligibility for award based on established criteria

Assists in preparing and processing applications for disaster projects in accordance with applicable state and federal laws, rules, policies and procedures.

Monitors compliance with requirements, laws, regulations, policies and procedures for assigned program.

Verifies the nature and amount of grant-related expenditures through examination of payroll records, contracts, timesheets, inventory asset accounts, account payables, and real estate records;

ensures all expenditures are in compliance with the defined scope of work and state and federal guidelines.

Identifies opportunities to engage other state, federal, regional, and local emergency management authorities in coordinating hazard mitigation activities.

Prepares reports and makes presentations to include specialized presentations and briefings for governmental officials, TDEM leadership, external partners, and others related to hazard mitigation.

Assist with headquarters initiatives related to hazard mitigation programs including plans, funding opportunities, studies, outreach, and analysis.

Ability to travel (25%).

Performs related work as assigned.

Face-to-face and person-to-person interactions are required.

Maintains a regular course of attendance during authorized work schedule.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.

Other duties may be assigned.

MINIMUM QUALIFICATIONS :

Education Bachelor’s degree in a related field from an accredited college or university or an equivalent combination of education and experience.

Experience Two years of related work experience performing any combination of grant management, emergency management, financial or program compliance, public or business administration, real estate, commercial construction and / or insurance adjusting.

Preferred Experience working with FEMA grant programs at the technical and operational levels.

Additional related work experience may be substituted in lieu of education requirements on a year-for-year basis, with one year of experience equivalent to thirty semester hours.

A completed advanced degree in a relevant field may also be substituted in lieu of work experience.

KNOWLEDGE, SKILLS AND ABILITIES :

Working knowledge of, or the ability to rapidly assimilate information related to emergency management, state, and federal, regulations, legislation, guidelines, policies, and procedures.

Knowledge of public and grant administration.

Knowledge, after training, of methods of resources management, including the acquisition, allocation and distribution of various types of financial assistance and disaster relief.

Knowledge, after training, of FEMA’s local hazard mitigation plan requirements in order to provide subject matter expertise to local partners.

Skill in developing, evaluating, monitoring, and implementing hazard mitigation related plans and materials in a variety of formats including written, audio-visual mediums, and through public speaking.

Knowledge of laws and regulations pertaining to grants and contract administration, of business administration principles and practices, and of research and budgeting processes.

Skill in grant preparation, development, evaluation, and monitoring, in report writing, in budget development and monitoring.

Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working / professional relationships with internal / external customers.

Must be organized, flexible, and able to effectively prioritize in a multi- demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.

Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and / or individuals.

Must demonstrate ability to quickly and efficiently access relevant information and be able to utilize and / or present research and conclusions in a clear and concise manner.

Must demonstrate an ability to examine data / information, discern variations / similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.

Skill in coordinating and solving problems.

Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software / systems.

Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Must demonstrate an ability to responsibly handle sensitive and confidential information and situations; and adhere to applicable laws / statutes / policies related to access, maintenance and dissemination of information.

Must be able to work in a safe manner at all times, avoiding shortcuts that have potential adverse results / risks, and must be able to comply with safety standards and best practices.

Must be able to work in inclement weather, traverse uneven terrain and standing water, and move into and around damaged structures to conduct damage assessments or move around construction or debris removal sites when conducting compliance reviews or audits.

Skill in organizing, prioritizing workload, and meeting timelines which includes evaluating complex plans and procedures while accomplishing a variety of simultaneous tasks.

Availability to work extended or non-traditional hours such as evenings, weekends, special events, etc.

REGISTRATION, CERTIFICATION OR LICENSURE :

Must successfully complete IS-, IS-, IS- and IS- within the first twelve months of employment.

Additional Military Crosswalk (occupational specialty code) information can be accessed at : are not accepted in lieu of an application.

Last updated : 2024-05-05