Bid Coordinator

Job Title: Bid Coordinator

Reports to: Estimating Manager

Location: Crofton, Maryland, onsite, will consider hybrid after initial training

Job Type: Full-time

Compensation: Base salary $50,000 to $60,000

About The UEP Group:

The UEP Group (theuepgroup.com) is a growth-focused portfolio of exceptional companies that include manufacturing, manufacturer representative, and installation firms for the most up-to-date commercial heating, cooling, and venting solutions available. The UEP Group has reach across the U.S. to Canada and is backed by a highly experienced management services company designed to support the operations, marketing, and management of our portfolio companies.

The person hired for this role will receive extensive training from the company to aid them in their development as a subject matter expert in our organization. We look for our team members to have a strong work ethic, to be subject matter experts, deliver exception work product, and be a dependable team player. Growth is vital to our company, but not at the expense of our customer service. The ideal candidate for this role needs to feel comfortable working in a fast paced, deadline driven environment.

Job Summary:

The Bid Coordinator plays a critical role in supporting the sales and estimating teams by managing the bid process from start to finish. This position involves coordinating communication between contractors, manufacturers, and internal teams, as well as organizing and maintaining bid documentation. The Bid Coordinator is responsible for reviewing mechanical plans, specifications, and CAD drawings to perform accurate takeoffs, using manufacturer’s software for equipment selection and pricing, and ensuring all bid requests are returned in a timely manner. Additionally, the role requires updating project information in quoting software, organizing digital job folders, and staying informed about upcoming projects through various industry resources.

We look for our team members to have a strong work ethic, to be subject matter experts, deliver exception work product, and be a dependable team player. Growth is vital to our company, but not at the expense of our customer service.

The ideal candidate for this role needs to feel comfortable working in a fast paced, deadline driven environment. You must be able to effectively liaise both internally with our sales and project management teams as well as with clients to seek and cultivate new opportunities.

Does this sound like you? If so, apply!

Detailed Conscientious Approachable

Precise Accurate Careful

Primary Responsibilities Include:

· Communicate with contractors, manufactures, sales and estimating teams

· Review bid list, organize plans, and specifications

· Maintain Bid Calendar Accuracy & Project Updates/Revisions

· Communicate and coordinate with sales team regarding upcoming projects and bids

· Review and Interpret mechanical plans, specifications, and CAD drawings to perform takeoffs

· Use manufacturer’s software to for proper selection of equipment, costs, and pricing to provide material in the sale of commercial HVAC products

· Returning all bid requests back to bidders in a timely manner, follow up for feedback and to track jobs

· Enter project information into quoting software and organize digital job folder

· Review construction websites, contractor FTP sites, K-12 and university bid sites for upcoming projects

· Understand the products that UEP represents

· Establish key relationships within the industry

Successful Candidates Must Have:

· 0 - 2 years of work experience

· Bachelor’s degree preferred, will consider relevant work experience in the HVAC industry

· Strong attention to detail

· Excellent communication skills

· Excellent organizational, time management, and problem-solving abilities

· Understanding of mechanical drawings and written specifications, is a plus

· Working knowledge of Microsoft applications and PDF software

· Basic knowledge of AutoCAD is preferred

· Ability to meet strict deadlines

Physical demands and work environment:

· Work is primarily in an office environment but may include field visits and occasional work outside of an office environment.

· Successful candidate must be able to operate standard office equipment.

· Must be able to use a computer to access, input and retrieve information.

· Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions.

What we Offer:

This is an opportunity to join a dynamic, entrepreneurial company whose employees share a commitment to having a strong work ethic, are trusted subject matter experts, who deliver exceptional quality of work, and are dependable team players. In addition to a competitive base salary and bonus plan focused on rewarding results, we offer a generous benefits and PTO package including multiple options for employer-subsidized health insurance, dental & vision insurance, 401k, short & long-term disability, basic life insurance.

United Energy Products, Inc. and its affiliate companies are equal opportunity employers, abiding by all federal, state, and local laws and employment regulations. United Energy Products, Inc. does not discriminate based on any protected classes.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus opportunities
• Commission pay
• Yearly bonus

Experience:

• Construction estimating: 1 year (Preferred)
• AutoCAD: 1 year (Preferred)
• HVAC: 1 year (Preferred)

Work Location: Hybrid remote in Crofton, MD 21114

Salary : $50,000 - $60,000