Salary Job Openings

Assistant to the VP for Student Affairs

The University of Alabama in Huntsville
Huntsville, AL Full Time
POSTED ON 3/24/2024
Job no: 500616
Department: Dean of Students
Work type: staff full-time exempt
Location: Alabama
Categories: Administrative - Professional
Purpose of the Position:
The Assistant to the Vice President for Student Affairs will perform high-level administrative duties and a variety of broad-range complex administrative support for the Vice President for Students & Dean of Students. The incumbent also coordinates and participates in a variety of administrative activities for the Student Affairs Division. Additionally, the Assistant will provide administrative support to other departments in the division that report to the VP for Student Affairs & Dean of Students. The incumbent will work independently with minimum supervision and with a high degree of professionalism and confidentiality.

Duties/Responsibilities

  • Provide a professional representation of the Vice President's office, exercising judgment and discretion in responding to or initiating internal or external contacts. Coordinate daily activities for the Vice President for Student Affairs & Dean of Students.
  • Provide complex calendar management for the Vice President for Student Affairs & Dean of Students, which is strategic, efficient, and managed with the flexibility to accommodate shifting schedules, priorities, and division-wide events.
  • Assist in the management and support of the division's financial budgets and expenditures processes. Maintain and reconciles VPSA budgets for all accounts including oversight of P-Card activities for some departments.
  • Prepare, compose, proofread, and edit memoranda, letters, responses, etc. on behalf of the VPSA & Dean of Students.
  • Coordinate and review applications for Alabama Residency in accordance with Board Rule 202 and Alabama State Law.
  • Serves as the chair and Coordinator for the Student Traffic Appeals committee.
  • Serves as the Point of Contact for Federal College Work- study allocations and questions.
  • Provide additional programmatic support for departments within the division as assigned.
  • Serve as policy liaison for monitoring policy development, routing, and compliance for the Division of Student Affairs.
  • Serve as a liaison to administrative offices regarding purchases.
  • Track the student affairs department's personnel activities including hiring, evaluations, job reassessments, and terminations for the Division of Student Affairs.
  • Monitor student labor hours in accordance with the Fair Labor Standards Act.
  • Oversees Assessments for the Division of Student Affairs and in collaboration with department heads prepares selective assessment plans in accordance with the SASCOC.
  • Adhere to confidentiality, manage, and maintain organized confidential files, and records for record keeping purposes.


Minimum Requirements:
  • Bachelor's degree or an equivalent combination of education and years of experience
  • Minimum of 3-5 years of full-time verifiable professional experience.
  • Extensive knowledge of Microsoft Excel, Access, and PowerPoint
  • Excellent written and verbal communication and presentation skills


Desired Qualifications:
  • Master's degree with 5-7 years of Student Affairs experience
  • Professional level experience
  • Banner experience preferred


Published Salary (if available):

$53,000 - $59,970


Advertised: Mar 01 2024 Central Standard Time
Applications close:

Salary.com Estimation for Assistant to the VP for Student Affairs in Huntsville, AL
$43,338 to $56,832
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