Administrative Assocate III, School of Physical Therapy and Rehabilitation Science
Job Posting for Administrative Assocate III, School of Physical Therapy and Rehabilitation Science at The University of Montana Western
Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through really.com or use easy apply through really.com*.
The School of Physical Therapy and Rehabilitation Science invites applications for an Administrative Associate III to serve as the lead administrative support for the school. This position is responsible for a wide variety of complex tasks to support the faculty, staff, and students of the Doctor of Physical Therapy (DPT) Program and UMPT Clinics. This position will:
- Oversee the admissions process for DPT students.
- Act as a liaison for the Registrar’s Office.
- Generate and analyze reports through the Physical Therapist Centralized Application Service (PTCAS) and the Western Interstate Commission for Higher Education (WICHE).
- Oversee arrangements for students graduating from the DPT program.
- Make recommendations to the faculty and chair for strategic planning, problem-solving, and efficiencies.
- Collaborate with the chair to ensure up-to-date web content for UMPT customers.
- Staff the front desk including prompt response to all phone, in-person, and email inquiries.
- Other duties as assigned.
Required Skills
- Knowledge of standard office practices and procedures.
- Excellent business writing and communication skills.
- Demonstrated strong interpersonal communication skills.
- Ability to work effectively in a team environment as well as autonomously using critical thinking and good judgment and multitask with a high degree of accuracy.
- Ability to maintain detailed and accurate records including both written and electronic files.
- Proficient in the use of standard office equipment, office computers and related software (e.g., MS Office Suite) and web editing platforms (e.g., Cascade CMS) with the ability to learn new software programs as needed.
Minimum Required Experience
- Associate’s Degree and two (2) years of related work experience or an equivalent combination of education and experience
Preferred Qualifications
- Bachelor’s Degree and three (3) years of related work experience in higher education.
- Working knowledge of University-specific programs (e.g., BANNER, Cyberbear, GrizMart, Coursedog, DiploMatic, Transaction Express, Qualtrics, Submittable, CAPTE Accreditation Portal, WICHE, etc.)
- Knowledge of University of Montana-specific policy and procedure.
About the School of Physical Therapy and Rehabilitation Science and UM
The School of Physical Therapy prepares graduates to be entry-level physical therapists who embrace life-long learning, professional and ethical behaviors, and cultural humility resulting in patient care that is outcome and evidence-based, compassionate, and attends to the knowledge, skill, and emotional needs of the public we serve. We are committed to advancing the science of physical therapy that positions physical therapists as vital members of healthcare teams that serve people from all backgrounds across the lifespan.
The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.
Position Details
Position Title: Administrative Associate III
Position Number: 030640
Department: School of Physical Therapy and Rehabilitation Science
Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm schedule.
Salary: $16.655/hr Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department.
Union Affiliation: FOCUS-MFPE
Probationary Period: Six months minimum
Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.
How to Apply
Priority Application Date: Wednesday, March 20, 2024 by 11:59 PM (Mountain Time)
Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials.
Please submit the following application materials** via the UM Jobs portal
A complete application Includes:
- Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
- Detailed Resume – listing education and describing work experience.
- Professional References – names and contact information for three (3) professional references.
- Applying through really.com or easy apply through really.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.
**Please note: only five (5) attachments are allowed per application. Please combine documents
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