Administrative Program Coordinator - Office of Admissions

Job Posting Title: Administrative Program Coordinator - Office of Admissions ---- Hiring Department: Office of Admissions ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Aug 31, 2024 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Our goal is to support staff and students with a wide range of backgrounds, ideas and viewpoints. A deep passion for promoting diversity, equity, inclusion, belonging and access among our university community. Diversity in our community strengthens teaching and learning, research and creativity and our positive contributions to society. Must be eligible to work in the United States on a full-time basis for any employer. Purpose Coordinate administrative and operational aspects of programs classified as camps associated with the Office of Admissions. Responsibilities Responsible for managing compliance and serving as Camp Director with UT’s Youth Protection Program for all department planned day and overnight camps. Maintain compliance with Youth Protection Program (YPP) requirements and regulations, including background checks, training, and forms for all programs in which YPP requirements are in place. Ensure that required camper/counselor ratio is met at all times. Report all incidents to YPP Director. Manage and update program materials such as program overview/guidelines documents, application forms, student contract with expectations, faculty contract with expectation and applicable orientations. Serve as Summer Discovery primary administrative contact for program directors, staff, faculty, students, and consultants, and coordinate with Admissions leadership as needed. Identify courses, recruit instructors, and coordinate course scheduling. Support instructors on course planning (objectives, syllabus, materials, resourcing) and set up courses in Canvas. Coordinate with internal University offices as needed to operate programs, including ITS, the ID Center, RecSports, University Health Services, UT Libraries, and the Registrar’s Office. Coordinate events and other program activities; reserve space and classrooms, coordinate catering, process contracts. Hire, train, and manage employees. Manage budget and accounting; ensure proper use of funds per Summer Discovery contract requirements. Prepare annual reports and other financial requests. Coordinate with Office of Sponsored Projects and other financial offices regarding budget updates, compliance, and reporting. Coordinate payment vouchers and track expenditures for all instructors, consultants, guest speakers, and students including fellowships/scholarship payments, insurance stipends, tuition payments, travel, and other reimbursements. Purchase and distribute training materials and other supplies as needed. Assist with administrative projects that support the goals of the Office of Admissions. Required Qualifications Bachelor's degree and three years of work experience. Ability to work independently and meet deadlines with limited supervision. Proficiency with Microsoft Office Suite. Excellent organization skills and attention to detail. Excellent interpersonal, verbal and written communication skills. Ability to pass all required background checks as required by the Youth Protection Office to serve as a university Designated Individual. Ability to gain authorization to drive a university vehicle. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Knowledge and experience with UT Austin processes and procedures. Experience with UT Austin HR and accounting procedures. Experience managing student team members. Previous work with youth programs that require youth protection compliance. Driving Required This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing). Salary Range $60,000 depending on qualifications Working Conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. In 2023, The University of Texas at Austin placed in the top 10 among Texas employers and came in the top 15 for higher education institutions on Forbes’s 2023 list of 500 best large employers. The university’s aspiration to become the world’s highest-impact public research university is driven by our outstanding people. Our employees are the bedrock of our university and are empowered to be true to themselves, to participate fully in our vibrant university, and to thrive as individuals. UT Austin offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education and public service. Looking for a student job? Please see our Student Employment site. Comments and Inquiries: Email comments to: Human Resource Service Center. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at (512) 471-4772, or toll-free at (800) 687-4178. UT Austin is a Tobacco-free Campus

Salary : $60,000 - $0