Finance Manager, UT Libraries

Job Posting Title: Finance Manager, UT Libraries ---- Hiring Department: UT Libraries ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Mar 04, 2024 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The University of Texas Libraries advances teaching, catalyzes research, and democratizes learning in order to develop critical thinkers and global citizens. As an essential campus partner in building a rich research and learning ecosystem, we are committed to creating and sustaining a community that welcomes and respects all individuals, celebrates different perspectives and experiences, and fosters belonging. To learn more about UT Libraries, please visit our website: https://www.lib.utexas.edu/ Purpose UT Libraries seeks an organized, detail-oriented manager with a focus on excellent, customer-centered management to supervise a dynamic team that supports the financial and administrative operations of the UT Libraries. Responsibilities Staff and Office Management: Supervise and develop a team of five professionals. Provide support and training to ensure an effective mix of specialization and cross-training. Develop or enhance workflows to ensure equitable and effective coverage of the Administrative Services operation. Financial Expenses Oversight: Review and approve travel and entertainment reimbursements, vendor payments, and interdepartmental vouchers. Review and approve all departmental purchase requests, purchase orders, and contracts including interdepartmental memorandums of understanding. Establish best practices and make recommendations to streamline internal processes and provide greater transparency and risk reduction. Ensure compliance with federal, state, and university policies. Report Preparation: Produce financial reports and assist with quarterly budget report preparation for the Chief Financial Officer. Perform financial analysis of accounts and programs. Assist with annual budget recommendations and projections. Review team reports and provide ad hoc financial reports as requested. Account Management and Reconciliation: Monitor account balances, expenditures, and encumbrances. Oversee reconciliation of accounts. Request new accounts. Manage accounts receivables and Library Business Services including our services portal Library Services Shop. Other related functions as assigned. Relevant education and experience may be substituted as appropriate. Required Qualifications Bachelor’s degree or equivalent Six years of progressively responsible experience in finance or accounting with experience in planning, forecasting, and financial analysis. Three years of supervisory experience Commitment to creating a welcoming environment that values different perspectives and approaches. Excellent interpersonal and communication skills with a focus on diplomacy and discretion. Experience being progressively responsible for procurement and payment processing. Demonstrated ability to plan, initiate, and complete assignments with minimal direction. Demonstrated high attention to detail and organizational skills with the ability to prioritize workflows and meet deadlines. Demonstrated experience showing resourcefulness and persistence in problem solving. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor’s degree in Finance, Accounting, or Business Administration Experience at UT Austin, or a university environment. More than six years of financial or accounting experience. More than three years of management experience with full-time, salaried staff. Experience with university administrative systems such as *DEFINE, FRMS, Cognos, and Workday. We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills. Salary Range $72,000 depending on qualifications Work Conditions Repetitive use of a keyboard at a workstation Prolonged screen time Typical library and office conditions Work Shift Monday-Friday, between the hours of 7am and 6pm.; flexible work arrangements available. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest During your application, you will be asked the following questions: What is your approach to supervision? Describe your experience with financial analysis. Describe a time when you took extra effort to make sure someone really understood what you were trying to communicate. Tell us about a time when you went out of your way to make someone feel welcome or included in a workspace. Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. In 2023, The University of Texas at Austin placed in the top 10 among Texas employers and came in the top 15 for higher education institutions on Forbes’s 2023 list of 500 best large employers. The university’s aspiration to become the world’s highest-impact public research university is driven by our outstanding people. Our employees are the bedrock of our university and are empowered to be true to themselves, to participate fully in our vibrant university, and to thrive as individuals. UT Austin offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education and public service. Looking for a student job? Please see our Student Employment site. Comments and Inquiries: Email comments to: Human Resource Service Center. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at (512) 471-4772, or toll-free at (800) 687-4178. UT Austin is a Tobacco-free Campus