What are the responsibilities and job description for the GRADUATE MEDICAL EDUCATION PROGRAM COORDINATOR - General Surgery position at The University of Texas Rio Grande Valley?
Number of Vacancies
1
Location
Harlingen, Texas
Department
School of Medicine / Graduate Medical Education
FTE
1.0
FLSA
Exempt
Scope of Job
Responsible for the day-to-day management and administration of the ACGME residency/fellowship training program for General Surgery. Responsible for coordinating and maintaining the residency/fellowship program accreditation and compliance with Accreditation Council for Graduate Medical Education (ACGME), monitoring the learning and working environment, and serves as an important liaison with residents and fellows, faculty, staff, and the accrediting body and specialty boards.
Description of Duties
- Manages and coordinates accreditation site visits, self-studies, and/or special reviews including preparation of all required documentation.
- Prepares program, faculty, and residents/fellows for site visits; arranges rooms, ensures required documents are available for site visitor as requested; and serves as key participant in the site visit.
- Develops and maintains the educational quality of the training program while ensuring compliance with ACGME accreditation standards and other regulatory requirements.
- Functions as a liaison between the program director, residents/fellows, faculty, GME Office, participating sites, and other departments.
- Prepares and submits reports ACGME, American Board of Medical Specialties (ABMS), American Association of Medical Colleges (AAMC), and other professional organizations as required. Depending on area of assignment may require submitting reports to other accreditation bodies.
- Submits and tracks expenditures of the GME program(s), to include travel expenses, resident educational allowance, recruitment expenses, and program related fees.
- Develops and maintains resident/fellow annual rotation schedules, call schedules, and clinic schedules; ensures schedules are up to date in the resident management suite, and they are communicated to all stakeholders accordingly.
- Analyzes completed evaluations for concerns and shares information with the Clinical Competency Committee (CCC) and Program Director.
- Oversees the Annual Program Evaluation (APE) and prepares a written plan of action with the Program Evaluation Committee (PEC). Monitors the action plan by tracking the progress of each initiative accordingly.
- Participates in the planning and the development of the program budget.
- Plans, coordinates and executes program-wide events such as graduation and resident orientation.
- Reviews and submits appropriate forms for program operations including salaries, stipends, and other operational costs for medical residents and fellows.
- Produces and distributes didactic conference schedule, resident handbooks, and resident schedules on an annual basis.
- Maintains accurate and easily accessible resident/fellow portfolios.
- Reviews annual resident/fellow schedule to verify curriculum requirements are met by training level and accreditation.
- Revises competency-based rotation goals and objectives and distributes to residents/fellows and faculty annually.
- Manages the evaluation mapping to ACGME core competencies; coordinate the distribution, tracking and filling of resident/fellow, faculty, and rotation evaluations,
- Leads program recruitment, a major operation, to include verifying applicant eligibility including program and institutional selection policy, along with national organizations (ie; ECFMG and ACGME) application screening, interviews, documentation and ensures the submission of the rank order list to the National Resident Matching Program (NRMP).
- Ensures resident/fellow compliance with all stakeholder and institutional onboarding requirements, including medical licenses, immunizations, and required trainings.
- Collects and maintains application data and identifies trends in order to assess future or historical trends for program evaluation purposes.
- Participates in the development of strategies regarding faculty development and continuous quality improvement.
- Researches and responds to inquiries and requests for information related to the program from other program/organizations (internal and external stakeholders).
- Keeps abreast of current compliance and regulatory requirements at the various training sites in which their residents/fellows rotate and implements changes as necessary.
- Performs other duties as assigned.
Supervision Received
General supervision from assigned supervisor.
Supervision Given
Direct supervision of assigned staff.
Required Education
Bachelor’s degree in a related field from an accredited university.
Preferred Education
Bachelor’s Degree in Education, Healthcare Administration or related field from an accredited University.
Licenses/Certifications
None.
Required Experience
Three (3) years of related experience. Experience may be substituted for education on a one-to-one basis.
Preferred Experience
Experience obtained in health care or in a higher education setting.
Equipment
Use of standard office equipment. Competent in MS Word, Excel, Power Point, Outlook Email.
Working Conditions
Needs to be able to successfully perform all required duties. Office environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.
Other
Exceptional planning and organizational skills. Ability to work on multiple projects simultaneously, prioritizing tasks to meet deadlines in an organized and detail-oriented manner.
Physical Capabilities
Employment Category
Full-Time
Minimum Salary
Commensurate with Experience
Posted Salary
Commensurate with Experience
Position Available Date
08/05/2024
Grant Funded Position
Yes
If Yes, Provide Grant Expiration Date
08/31/2025
Posting Detail Information
EEO Statement
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants
Dear Applicant,
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
- Ethnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
Additional Information
UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
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