Assistant Controller

Job Summary

The Assistant Controller is responsible for keeping records of financial transactions for the Widewaters Group Inc., and affiliated companies and developments, and supervises daily accounting duties including; preparing financial statements, evaluating budgets, monitoring accounts payable, accounts receivable, inter-company transactions  and tracking information pertaining to company assets and income.  The Assistant Controller also ensures accounting processes used within the company meet state and federal regulations.

Essential Functions of the Job

Bank Management

• Coordinates banking structure: account creation, access, changes, related documentation and day to day operational support and authorized signature ability to effect transactions
• Monitors and manages the cash accounting process, balances, transfers, forecast, and other specific transactions
• Manages all bank account statements and reconciliations
• Ensures payroll funding

Financial Statements

• Prepares, analyzes, and reports on assigned entities financial statements
• Monitors, manages and analyzes general ledgers for accuracy and completeness

System and Process Management

• Manages the MRI system: access, account management, and operational support
• Creates, validates, monitors, and implements all cost allocations
• Responsible for the ExpenseWire expense reporting process
• Calculates, analyses and manages the commission process
• Manages corporate credit card program

Compliance and Reporting

• Supports Year End tax reporting process and prepares tax work papers
• Manages the review process of operating properties entity tax returns and provides accurate and timely information to ownership
• Prepares forms for Workers’ Compensation and General Liability insurance audits
  • Quarterly State of Washington workers compensation reporting
• Examines work documentation for quality, accuracy, and conformance to policies and procedures

Payroll

• Complete understanding of payroll process and general ledger interface including quarterly reconciliations, of all companies’ payroll records to the general ledgers

Budget

• Coordinates assigned annual budget process for assigned organizations and other entities
• Presents budget reports and analysis to management, participates in the evaluation of results and forecasts to enable strategy implementation

Special Entities and Other

• Coordinates and manages owner entities and other private entity support
• Compiles composite reports required by management or government agencies
• Determines process and procedures for work-flow cycle time improvements
• Identifies and creates solution recommendations for process improvement
• Development of system controls to ensure accuracy and data integrity
• Special projects as assigned

Management

• Responsible for managing staff as assigned
• Coordinates, manages and supports staff deliverables: ADP payroll support - reconciliations (ADP to GL), ADP fees, journal entries, 401K plan, ADP transaction reconciliations, preparation and presentation of payroll related tax work paper supporting documentation
• Supports weekly payroll process for assigned organizations – reconciliation, review, and system upload
• Reviews and manages enterprise-wide bank reconciliation process
• Manages Staff Accountant functions:
  • Establishes account classifications and organizes accounting procedures and support methods
  • Devises forms and prepares training manuals required to guide activities of bookkeeping and clerical personnel who post data and maintain records
  • Adapts conventional accounting and record keeping functions to match accounting processes
  • Property Accountant for Widewaters and Non-Widewaters Properties as follows:
    • Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions
    • Analyzes financial information detailing assets, liabilities, and capital, and prepares balance sheet, profit and loss statement, and other reports to summarize current and projected company financial position
    • Verifies, allocates, and posts details of business transactions to subsidiary accounts in journals or computer files from documents such as sales slips, invoices, receipts, check stubs, and computer printouts
    • Reconciles and balances accounts

Qualifications:

Bachelor’s degree in Accounting or Finance or related major; preferably 5 years of related experience and/or training.  Must be able to perform each essential duty satisfactorily, demonstrated ability to analyze and write reports, business correspondence, and procedure manuals.

Reports to

SVP & Chief Financial Officer

Key Partnerships

Line of Business Finance leaders, Payroll, Payables, Development, Retail, Leasing, Property Management, Construction, Hotels and Wealth Advisory.

Authority and Supervisory Qualifications:

This position reports to the SVP & Chief Financial Officer and serves at the discretion of the SVP & Chief Financial Officer or delegate. The position carries out responsibilities in line with the established policies and statutes in consultation with the SVP & Chief Financial Officer.  Executes authority within the Delegation of Authority.  Responsible for overall execution of company programs, initiatives, and process.

Mission

We are ONE WIDEWATERS, striving to attract and retain the highest quality associates who share our vision of excellence in real estate investments and services.  We invest in our associates to develop motivated experts who perform at the highest level of professionalism.  Widewaters associates are empowered, collaborative, innovative, attentive to details, and take ownership in everything they do.  The result is an unparalleled execution of strategic plan and commitment to client service.

Core Competencies

• Empowerment – Freedom, power, authority and encouragement given to employees to make decisions related to their specific organizational task.
• Collaboration – Individuals working together toward a common purpose to achieve a business benefit.   
• Innovation – Demonstrates imagination and initiative to improve how we transact business. 
• Detail Oriented – Pays attention to the details and makes a conscious effort to understand causes instead of just effects.
• Accountable – Responsible for one’s own actions, decisions including execution of job responsibilities, and one’s behavior.