Accounts Payable Clerk

Summary: 

The Accounts Payable department is directly responsible for the review of the invoices submitted to The Goodman Group for payment by The Goodman Group managed properties. The review is to determine the accuracy and integrity of the invoice coding prior to payment. Key responsibilities of the position will include verifying and correcting, the account coding used for recording invoices. The Department will notify properties of changes and direct them to the Accounts Payable Manual for further guidance.

Essential Duties and Responsibilities: 

1. Accounts Payable Weekly Processing-Financial Management - to ensure that the property is properly accounting for it's business by providing the following:

   • Index invoices into the accounts payable software (Nexus) and route to the correct approval workflow.
   • Verification workflow approvals and coding before submitting to general ledger (MRI) for payment.
   • Verification of invoice dates to ensure coding to the correct accounting period.
   • Review purchase credit cards receipts and approvals and scan support into software.
   • Question all check requests that do not follow our policies and procedures.
   • Report all noncompliance to assigned Project Accountant or Supervisor.
   • Maintain solid working relationships with the field personnel, emailing the project with corrections made and being available for daily questions they may have.
   • Verify check data. Mail check and remittance (if applicable).
   • Ensure invoices follow company’s record retention policy.
   • Identify invoices needing lien waivers. Request and track waivers, until executed and attached to original check requests.

2. Other Monthly/Weekly Duties

   • Maintain vendor database for new and inactive vendors, including the collection of W-9 information for those vendors who require a 1099 at year-end. Hold checks as needed until such compliance is obtained.
   • Assist communities in review of vendor statements; research open invoices, credits, prior balances and late fees. Request copies from vendors for missing invoices and get approval from communities for said invoices.
   • Assist with invoice research or account detail as requested.
   • Email check registers to properties, weekly if needed.
   • Communicate new vendor #’s to properties, weekly, as assigned.
   • Special projects or other duties as time permits and as assigned by the A/P supervisor.

3. Semi-Annual Duties

   • Distribute current vendor lists to facilities

4. Annual Duties

   • 1099 preparations and mailings
   • Participate in annual record retention processes, which may include setting up new files (paper or digital) and reviewing items to archive.

Qualifications: 

• 2 year Associate Degree or Technical Diploma
• 3 years related experience.
• Proficiency in computer use including Excel and Word.
• Experience with multi-company accounts payable processing and 1099 reporting, preferred.
• Experience with MRI Software is preferred (will train).
• Experience with electronic invoice processing, preferred.
• Capable of performing the essential functions of the job with or without reasonable accommodations.
• Good organization and time management skills.