Project Manager

ThePub is hiring a Project Manager. The ideal candidate will be a resourceful, self-starter who wants to work in on unique and innovative projects within the pharma category.

Core Responsibilities

Planning

• Able to define team process communications plans, rules of engagement and manages team adherence
• Skillfully identifies and removes barriers to project success
• Knows when to involve department leads in planning, to generate ownership and commitment to projects
• Demonstrates comprehensive understanding of internal processes
• Maintains up-to-date status, hot sheets
• Manages day-to-day workflow for multiple projects with minimal oversight

Industry Knowledge

• Familiarity with project lifecycle and agency process and project management methodologies
• Working knowledge of technical issues related to digital projects, and ability to clearly communicate these knowledge/recommendations to other team members, supervisors
• Understands print & digital best practices, as well as familiarity with extended team deliverables
• Understands SOWs and knows how to parse core deliverables into actionable tasks that also tie back to hours scoped/hours in staff plan
• Understands how to create and vet individual project staff plans and can outline core internal team members based on deliverable

Time Management & Supervision

• Works on problems of moderate scope where analysis of situation or data requires a review of a variety of factors
• Prioritizes and manages workload to ensure self and team effectiveness
• Proactively plans day to avoid workflow bottle necks and pinch points
• Triages email appropriately, prioritizing urgent items that may impact team/project/agency

Risk Mitigation and Quality

• Recognizes project risks, manages & mediates projects issues, and can develop solutions with confidence
• Proactively identifies opportunities to adjust processes for efficiencies to mitigate risk on budget and timeline impact
• Ensures accuracy and consistency aligned to client and agency standards of quality when developing project

Flexibility and Change Management

• Anticipates the need for change and helps others adjust their priorities and activities to meet the needs of the situation
• Reinforces the use of the tools and resources necessary to support and manage change

Written & Verbal Communication

• All internal and external communications are professional, polished, and efficient - Gives clear & concise internal direction, particularly when disseminating key feedback/decisions
• Effectively runs internal team meetings by presenting and following a clear agenda
• Able to integrate seamlessly with Client teams and third-party teams
• Recognizes when offline communication is most efficient and necessary (and later documents key decisions)
• Schedules meetings only when necessary, and correctly determines if a meeting would be best way to help the team move forward

Problem Solving

• Skilled at proactively identifying and communicating roadblocks and potential solutions
• Resolves or escalates issues to supervisor and appropriate stakeholders based on potential impacts to business and/or Client relationships

Conflict Resolution

• Recognizes challenges/difficult situations and develops a plan or solution
• Knows when to escalate to PM lead for info sharing versus validation/workshop of planned solution; always leads with solution-oriented mindset
• Meets with team and addresses concerns regarding critical issues in an open and honest manner

Accountability

• Consistently fulfills commitments to team
• Holds team and themselves accountable to meeting project deadlines and deliverables as agreed to in project workplans
• Reinforces ownership and accountability at initiation of new projects with internal team members
• Leads by example

• 3 years of Project Management experience working in advertising, marketing or a related field
• Strong communications and time management skills
• Experience working with clients within the pharmaceutical industry or other highly regulated categories
• Ability to anticipate issues/project risks and manage and escalate appropriately
• Attention to detail and an exceptional level of organization and follow through.

All your information will be kept confidential according to EEO guidelines.