Accounting Specialist

Accounting Specialist

The Accounting Specialist is responsible for maintaining financial records and preparing financial reports in support of the Finance department. This position works under the supervision of a Controller.

Responsibilities & Duties

• Maintain financial records, including accounts payable, accounts receivable and the general ledger
• Prepare journal entries, account analysis, and account reconciliations. Meet all process and reporting deadlines
• Manage and review AP transactions to ensure proper expense categorization and compliance with GAAP
• Ensure wholesale invoices are prepared in an accurate and timely manner; coordinate with sales and/or vault team when necessary
• Create weekly reports of past-due Accounts Receivable and follow up with customers accordingly. Responsible for collecting past-due balances
• Ensures revenue, cost of sales and general expenses are recorded accurately according to Internal Revenue Code Section 280E
• Assist with payroll processing, monthly close, and reporting processes
• Ensures compliance with all state and federal wage and hour laws including overtime, holiday pay, income withholdings, etc.
• Provides benefit administration support to the Controller
• Ensure all employee changes are processed correctly; including, promotions and transfers, wage changes, title changes and other status changes to ensure all employee data is accurate and up-to-date
• Maintains time-off accruals by ensuring changes are processed, performing spot checks and assisting employees with balance questions as needed
• Proactively, initiate and assist with a variety of process improvements
• Provide additional support as needed to the Finance department
• Completes special projects and other duties as assigned by the Controller

Qualifications & Skills

• 
  High school diploma required, bachelor's degree or equivalent preferred
• 3-5 years accounting experience with exceptional attention to detail required
• Industry experience in agriculture, manufacturing, distribution wholesale and/or retail required, experience in the cannabis industry desired
• Proficient in QuickBooks Online required
• Proficient in Microsoft Suite required
• Must be solutions-oriented, process excellent time management skills, and can prioritize tasks and multi-task as necessary; strong decision making and problem-solving skills
• Ability to effectively communicate in both written and verbal form, with various stakeholders