What are the responsibilities and job description for the Billing Clerk/Office Assistant position at Thermal Dynamics,Inc.?
Thermal Dynamics Inc. is looking for a reliable individual to perform tasks that will help us curate our office space. You will be responsible for keeping track of money owed to us by customers, preparing invoices, updating records, taking calls and placing service calls, and processing work orders. As a member of the team, you must be accurate and reliable in handling accounts and documents, good Organizational skills is a must . Since you will be using technology to expedite your work, a degree of computer knowledge is required. The goal is to contribute to the accurate preparation of bills receivable and safeguard the company’s income.
Hours are 8:30AM-5:30PM
Responsibilities
- Manage account balances to discover outstanding debts or other inconsistencies
- Collect all information needed to calculate bills receivable (order amounts, discount rates etc.)
- Check the data input in the accounting system to ensure accuracy of final bill
- Issue invoices and bills and sent them to customers through various channels (mail, e-mail etc.)
- Issue customer account statements periodically or whenever necessary
- Send reminders for payments and contact customers when assigned
- Update accounting records with new payments, balances, customer information etc.
- Answer questions and handle complaints from customers regarding bills
- Report on activity to upper management
- Answer the office phone and create a service call if necessary.
Skills
- Adherence to laws and confidentiality guidelines
- Proficient in MS Office (especially Excel); Working knowledge of relevant software (e.g. Quickbooks) will be appreciated
- Good organizational skills
- Excellent communication skills
- Office skills
Job Type: Full-time
Pay: $13.00 - $16.00 per hour
Benefits:
- 401(k)
- Paid time off
Schedule:
- 8 hour shift
Supplemental Pay:
- Bonus pay
Education:
- High school or equivalent (Preferred)
Experience:
- Office: 3 years (Preferred)
Language:
- English (Preferred)
Work Location: One location