What are the responsibilities and job description for the Executive Assistant position at ThompsonGas LLC?
ThompsonGas is the nation’s fastest growing propane retailer, and we are looking for innovative, outside of the box thinkers who want to make an impact. We are rethinking the way we do business and, as a result, our employees are empowered to take an idea and run with it. If you are looking for an environment that will allow you the freedom to drive change, create an unrivaled customer experience and have fun while you’re doing it – then ThompsonGas is for you!
We are currently seeking an Executive Assistant to be a supportive force who empowers our Executive Team. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention for details. This person should have experience providing administrative support to C-Level leaders. We will rely on this person to be flexible and consistent, while maintaining the confidentiality of high-level operations. This newly created position will report to the CEO and will be based at the ThompsonGas Corporate HQ in Frederick, MD.
MAJOR JOB DUTIES:
- Provide support to the ThompsonGas Executive Team, consisting of: CEO, CFO, COO, CIO, EVP & General Counsel, and SVP, Human Resources
- Perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization
- Represent the company in a mature, flexible and professional manner, as an initial point of contact and liaison for employees, visitors, customers and executives
- Coordinate complex scheduling and calendar management, exercising discretion in committing time and evaluating needs
- Coordinate in-person meetings, conference calls and Teams meetings with internal and external groups; ensuring proper room layout, IT needs and day-of support
- Manage travel logistics and activities, including accommodations, transportation and meals
- Coordinate company meetings and events with focus on travel, accommodations, meals, entertainment, agendas and meeting materials; may attend off-site meetings to coordinate support “on the ground”
- Prepare complex correspondence, reports, forms / documents, presentations, agendas, etc. that require high attention to detail
- Track and process expense reports in Concur for Executive Team members
- Assist Human Resources with coordination of employee engagement activities
- Provide support for company-wide town halls and communication via Teams or other Webinar tools
- Create board materials for quarterly meetings
EDUCATION, REQUIREMENTS AND EXPERIENCE:
- Bachelor’s degree preferred but not required
- Minimum of 5 years of experience supporting a member of the Executive team
- Exceptional verbal and written communications skills
- Sensitivity and discretion to work with highly confidential information
- Must be able to prioritize and handle multiple assignments while adapting to changing deadlines and priorities with success and accuracy
- Self-starter with advanced Word, PowerPoint, Excel, Concur and Outlook hands-on knowledge, along with comfort with databases and other software
- Excellent calendar management skills including the coordination of executive meetings in multiple time zones
- Positive, can-do attitude and approach
- Ability to work effectively with all levels of staff including internal and external stakeholders
- Demonstrated excellent customer service mentality
- Must display tact and diplomacy in difficult or sensitive situations
- May be asked to travel on occasion
PERKS WITH US!
- Career Development and Leadership Training
- Medical, Vision and Dental Insurance
- Immediate 401(k) company match and contributions
- Tuition Reimbursement
- Company paid Short Term Disability, Life Insurance and AD&D
- Paid sick time, vacation time and paid holidays off
- Wellness Programs with prizes
ThompsonGas provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, ThompsonGas complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.
