Finance Assistant

Job Title: Finance Assistant

Department: Finance

Reports to: Head Controller Of Finance

Job Summary:

The Finance Assistant takes ownership of the backend office functions , ensuring all invoices and payables are entered properly and all payments are properly distributed to service providers and clients.

Responsibilities:

• Ensures all incoming and outgoing invoices are in proper format before entering into AP/AR Automation software
• Routes vendor invoices for electronic approval
• Prints checks, calculates margins, and presents them for signature
• Works with AR to ensure customers have been paid before vendor invoices are paid
• Mails approved payments; registers all payments (checks, credit card, ACH) in accounting system
• Monitors mail and email regularly for invoices; answers phone calls related to vendor invoices
• Ensures new vendors have completed proper paperwork before adding them to system
• Resolves purchase order, contract, invoice, and payment discrepancies; ensures credit is received for outstanding memos; issues stop-payments or purchase order amendments
• Processes expense reports for associates
• Reconciles credit card and bank statements monthly
• Maintains historical records by filing documents
• Protects organization's value by keeping information confidential
• Updates job knowledge by participating in educational opportunities
• Completes all other duties which may be assigned from time to time

Requirements:

• Proven working experience processing invoices or as an accounts payable clerk.
• Basic understanding of bookkeeping and accounts payable principles.
• Ability to solve problems and issues that may arise related to vendors and payments
• Data entry skills along with a knack for numbers.
• Preferred hands-on experience with MS Excel and Sage financial system.
• Customer service orientation and negotiation skills.
• High degree of accuracy and attention to detail.

Education, Experience, Certifications:

• High School Education Required; Some College Preferred.

Physical Conditions and Physical Requirements:

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard.
• Ability to reach, stoop kneel to file and process paperwork.
• Specific vision abilities required by this job include close vision requirements due to computer work
• Light to moderate lifting is required.
• Ability to uphold the stress of responding to vendor and provider requests.
• Regular, predictable attendance is required.

Job Type: Full-time

Pay: $45,000.00 - $60,000.01 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Hanover, VA 23069: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 1 year (Required)
• Data entry: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Sage: 1 year (Preferred)

Work Location: One location